Items Types:
Business and Financial Services
For Meeting of:
November 13, 2023
District: 5 From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Service Authorization with GAI Consultants, Inc. for Professional Landscape Architecture and Planning Design Services for the Lake Lorna Doone Park Community Building Project, RQS23-0001-3


On June 12, 2023, City Council approved a contract with GAI Consultants Inc. for Continuing Landscape Architecture and Planning Design Services.

The Families, Parks and Recreations (FPR) Department and Procurement and Contracts Division are now requesting approval of a service authorization with GAI Consultants, Inc. for the Lake Lorna Doone Park Community Building Project. The new community building will include meeting space, offices, restrooms, and a concession area to serve the park. In addition, paved parking will be constructed along with all necessary infrastructure to support the site and building.

GAI Consultants Inc.'s scope of work includes data collection, schematic design, design development, construction documents, permitting, bidding, and construction phase assistance, as well as providing technical assistance to the City during the procurement phase of the program.

The City and GAI Consultants Inc. have negotiated a not-to-exceed proposal of $265,047.17 for this work. City Staff considers this fee proposal reasonable and appropriate for the scope of work to be performed.

GAI Consultants Inc. Minority/Women Business Enterprise (M/WBE) Participation Plan for this Agreement totals 72.9% and is as follows:

MBE Firms  
AVOCN, Inc 16.47%
Rhodes + Brito Architects Inc 52.37%
Total MBE Participation   68.8%

WBE Firms  
L&S Diversified, LLC   4.1%
Total WBE Participation    4.1%

Fiscal & Efficiency Data:

Fiscal impact statement is attached.

Recommended Action:

Approving Service Authorization with GAI Consultants Inc. for the Lake Lorna Doone Park Community Building Project and authorizing the Chief Procurement Officer to execute the Service Authorization, as indicated above in the estimated amount of $265,047.17, subject to review and approval by the City Attorney’s Office.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley,; Janeiro Coulter, (for M/WBE questions).
Approved By:

Department Date and Time
Budget Outside Routing Approval 11/1/2023 10:19 AM
City Clerk 11/1/2023 1:41 PM

Name: Description: Type:
09.21.2023_-_Memo_for_Approval_Signed_-_RQS23-0001-3_-_Lake_Lorna_Doone_Park_Community_Building_(1).pdf M/WBE Memo Backup Material
21567(1)-GAI_SA_-_Lake_Lorna_Doone_Park_Community_Building_Project.pdf GAI SA Lake Lorna Doone Backup Material
Fiscal_Impact_Statemement-Lake_Lorna_Doone_Office_rev.docx Fiscal Impact Statement Backup Material

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