CITY OF ORLANDO
COUNCIL AGENDA ITEM

Items Types:
Business and Financial Services 		For Meeting of:
November 12, 2018
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No
Subject:
Award to Cherrylake, Inc. for the Purchase of Trees, IFB19-0011
Summary:

The following sealed bid was received in response to the subject solicitation:

 

Supplier

Items Bid

Bid Amount

Cherrylake, Inc.

1, 3-10, 12-14, 17-20, 22-26

$279,740.00

 

The Procurement and Contracts Division and Parks Division have evaluated the bid and recommends award to the lowest, responsive and responsible bidder, Cherrylake, Inc. for the purchase of trees.

 

The initial contract term is for one (1) year with the option to renew for four (4) additional twelve (12) month periods.  Actual expenditures will vary as usage will be on an as-needed basis at the established unit prices and available funding.  The estimated annual expenditure is $279,740.00.

The M/WBE office has reviewed the subject procurement and has determined that there were no city-certified M/WBE firms that are able to provide the subject goods or services.
Fiscal & Efficiency Data: Attached.
Recommended Action:

Approval of award to Cherrylake, Inc. and authorize the Chief Procurement Officer to enter into a Contract and subsequent renewals as indicated above in the estimated annual amount of $279,740.00,  subject to review and approval by the City Attorney’s Office.
Agenda Item attachment(s) on file in the City Clerks Office.
Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.
Contact: David Billingsley, Janiero Coulter (for M/WBE questions)
Approved By:

Department Date and Time
Budget Outside Routing Approval 11/1/2018 3:05 PM
City Clerk 11/1/2018 3:32 PM
ATTACHMENTS:
Name: Description: Type:
Fiscal_Impact_Statement.docx Fiscal Impact Statement Backup Material
MWBE_memo-_IFB19-0011_Cherrylake_purchase_of_treees_11-1-18.pdf MWBE Memo Backup Material
Bid_Award_Memo_Dept_Approval.pdf Award Recommendation Memo Backup Material
Bid_tab_for_IFB19-0011-_Purchase_of_Trees_Cindy_Jordan.pdf Bid Tabulation Backup Material
"Enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner."