CITY OF ORLANDO
COUNCIL AGENDA ITEM


Items Types:
Business and Financial Services
For Meeting of:
August 20, 2018
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Subject:
Award to YSI, Inc. for Hydrologic Rain and Lake Elevation Monitoring Stations, IFB18-0289

Summary:

The following sealed bids were received in response to the subject solicitation:

Supplier Amount
YSI, Inc. $465,432.55
Locher Environmental Technology $562,836.66

 

Hydrogage, Inc., Analytical & Diagnostic Services, LLC and DNK Environmental, Inc. also submitted bids, however all line items were not bid.

The Procurement and Contracts Division and Streets and Stormwater Division have evaluated these bids and recommend award to the lowest, responsive and responsible bidder for all line items, YSI, Inc. of St. Petersburg, FL, for the purchase of equipment, installation and maintenance of hydrologic rain and lake elevation monitoring stations. 

The initial contract term is three (3) years with an option to renew for two (2) additional one (1) year terms.  This is an indefinite quantity contract.  Actual expenditures will vary as usage will be on an as-needed basis at the established unit prices and available funding.  The estimated expenditure for the initial three year term is $618,235.05 (first year amount is $465,432.55 for equipment, installation and maintenance; the remaining years is $76,401.25 for maintenance). 

The M/WBE Office has reviewed the subject procurement and has determined that there were no city-certified M/WBE firms that are able to provide subject goods or services.


Fiscal & Efficiency Data:

Recommended Action:
Approval of award to YSI, Inc. and authorize the Chief Procurement Officer to enter into an agreement and subsequent renewals with YSI, Inc., as indicated above, subject to review and approval by the City Attorney's Office. 


Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley, Janiero Coulter (for M/WBE questions)
Approved By:

Department Date and Time
Budget Outside Routing Approval 8/8/2018 2:13 PM
City Clerk 8/8/2018 4:01 PM

ATTACHMENTS:
Name: Description: Type:
Fiscal_Impact_Statement_Form_Hydrologic_20180726.doc Fiscal Impact Statement Fiscal Impact Statement
MWBE_Award_Approval_memo-IFB18-0289_YSI_Inc.pdf M/WBE Memo Backup Material
AwardRecommendation_YSI_executed_20180726.pdf Recommendation for Award Cover Memo
bid_tab_IFB18-0289_Hydrologic_Monitoring_Stations_AT.pdf Bid Tab Backup Material

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