CITY OF ORLANDO
COUNCIL AGENDA ITEM

Items Types:
Business and Financial Services 		For Meeting of:
May 29, 2018
District: 5 From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No
Subject:
Amendment to Amway Center Non-Sports Lighting Retrofit Contract with Chrome Electric, LLC., RFP16-0204
Summary:

A Request for Proposal (RFP) was issued on June 27, 2016 to select a qualified firm to provide Amway Center Non-Sports Lighting, and on September 15, 2016 City Council authorized the Chief Procurement Officer to negotiate and execute a contract with Chrome Electric, LLC.  

The Fleet and Facilities Division and Procurement and Contracts Division are now requesting approval to amend the contract with Chrome Electric to upgrade the Amway Center existing exterior wall mount fixtures to LED fixtures.  In addition, Chrome Electric will replace the existing outdoor propane tank heaters with 20 infrared outdoor space heaters.  The estimated amount of the Amendment is $379,907.92.  The new fixtures consume significantly less energy than the existing ones. Additionally, the fixtures will need to be replaced less frequently causing a significant decrease in maintenance costs for these hard to reach fixtures.


Due to limited scope and specialty materials needed for this project, good faith efforts are substantiated for the Amendment.  The MBE and Blueprint Division will continue to work with Chrome Electric, LLC in efforts to increase the M/WBE participation in this project. 

Fiscal & Efficiency Data: Attached.
Recommended Action:

Authorize the Chief Procurement Officer to execute an Amendment with Chrome Electric, LLC, as noted above, in the estimated amount of $379,907.92, subject to review and approval by the Attorneys Office.
Agenda Item attachment(s) on file in the City Clerks Office.
Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.
Contact: David Billingsley, Janiero Coulter (for M/WBE questions)
Approved By:

Department Date and Time
Budget Outside Routing Approval 5/22/2018 1:43 PM
City Clerk 5/22/2018 1:49 PM
ATTACHMENTS:
Name: Description: Type:
FIS_Amway_Center_Non-Sports_Lighting_Retrofit_and_Space_Heaters_5-15-18.docx FIS RFP16-0204 Fiscal Impact Statement
2018.Amway_Center_Non_Sports_Lighting_Retrofit.ifb16.0204.amendment.chrome.electric.pdf MWBE Memo Backup Material
Amway_Proposal_for_Lighting_Retrofit_and_Space_Heaters.pdf Chrome Electric Quote Backup Material
Amway_CO_Memo_(Ian_L_Lahiff).docx Memo from Fleet and Facilities to CPO Backup Material
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