CITY OF ORLANDO
COUNCIL AGENDA ITEM

Items Types:
Business and Financial Services 		For Meeting of:
May 1, 2018
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: Yes
Subject:
Contract with Orange County School Board for Bus Transportation Services, C18-0351
Summary:

Approval is requested to authorize the Chief Procurement Officer to renew a contract for bus transportation services with the Orange County School Board for a twelve (12) month period. This is a continuing service provided by the School Board for bus transportation on a day trip basis to support various City recreation programs, such as youth sporting activities, youth field trips, After School All-Stars programs, after school enrichment field trips, summer camp activities, swimming trips, daily activity transportation from school to home, and various senior citizen programs.

The contract term is one (1) year. This is an indefinite quantity contract. Actual expenditures will vary as usage will be on an as-needed basis at the established unit price(s) and available funding. Based on prior usage reports and information supplied by Families, Parks and Recreation and After School All-Stars program, the estimated annual expenditure is $277,000.00.

The City does not utilize other agencies’ contracts when there are opportunities for City-certified M/WBE firms to participate.  The M/WBE office has reviewed the subject procurement and has determined that there were no City-certified M/WBE firms that are able to provide the subject good or services.
Fiscal & Efficiency Data: The City will receive $215,141.00 through funds awarded to After School All-Stars, Inc. by the Florida Department of Education for the 21st Century Community Learning Centers Grant.
Recommended Action:

Authorize the Chief Procurement Officer to enter into a Contract with Orange County School Board as indicated above in the estimated annual amount of $277,000.00, subject to review and approval by the City Attorney’s Office.
Agenda Item attachment(s) on file in the City Clerks Office.
Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.
Contact: David Billingsley, Janiero Coulter (for M/WBE questions)
Approved By:

Department Date and Time
Budget Outside Routing Approval 4/19/2018 2:46 PM
City Clerk 4/19/2018 2:58 PM
ATTACHMENTS:
Name: Description: Type:
FIS_FY_18-19_Consolidated_OCPS_Bus_Agreement-final.docx Fiscal Impact Statement Fiscal Impact Statement
Bus_Transport_Services_Memorandum_FPR_Depts.pdf Department memorandums - Bus Transport Services Backup Material
2018-19_OCPS_Bus_Transport_Agreement_C18-0351.pdf Draft OCPS Agreement Backup Material
MWBE_Award_memo_C18-0351.pdf MWBE Award Memo C18-0351 Backup Material
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