Items Types:
Business and Financial Services
For Meeting of:
September 25, 2017
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Award to Thompson Consulting Services, LLC, DebrisTech, LLC, and Rostan Solutions, LLC, for Disaster Debris Monitoring Services, IFB18-0011.


The following sealed bids were received in response to the subject solicitation:



Bid Amount

Thompson Consulting Services, LLC, Lake Mary, FL


DebrisTech, LLC, Picayune, MS


Rostan Solutions, LLC, Valrico, FL


Davey Resource Group, Kent, OH


The Procurement and Contracts Division and the Solid Waste Division have evaluated these bids and have awarded to the lowest, responsive and responsible bidders, Thompson Consulting Services, LLC of Lake Mary, FL as the primary supplier, and DebrisTech, LLC of Picayune, MS and Rostan Solutions, LLC of Valrico, FL as secondary suppliers for Disaster Debris Monitoring Services.

These services will be used in the event of an emergency such as a hurricane, tornado, or other natural or man-made disaster.  The contractor will assist in the monitoring of all aspects of disaster debris collection and disposal operations on behalf of the City ensuring compliance with Federal requirements (FEMA) and the City’s applicant debris management plans as related to contractor oversight, truck measurements, load tracking (ticket or electronic) preparation and issuing, report preparation, project administration, and grant (reimbursement) management.

The fiscal impact of the Contracts is currently unknown and is dependent upon whether an actual emergency event or natural disaster occurs.  As a result, no funds are committed on the attached Fiscal Impact Statement.

The initial contract term is six (6) months with an option to renew for one (1) additional six (6) month term.  This is an indefinite quantity contract.  Actual expenditures will vary as usage will be on an as-needed basis at the established unit prices and available funding. 

No City Certified M/WBE suppliers responded.

Fiscal & Efficiency Data:

Recommended Action:

Approval of award to Thompson Consulting Services, LLC, DebrisTech, LLC, and Rostan Solutions, LLC and authorize the Chief Procurement Officer to enter into an agreement and subsequent renewals with Thompson Consulting Services, LLC, DebrisTech, LLC, and Rostan Solutions, LLC as indicated above, subject to review and approval by the City Attorney’s Office.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley Janiero Coulter (for M/WBE questions)
Approved By:

Department Date and Time
Budget Outside Routing Approval 9/18/2017 4:52 PM
City Clerk 9/19/2017 2:50 PM

Name: Description: Type:
FIS_IFB18-0011_.docx Fiscal Impact Statement Backup Material
IFB18-0011_Disaster_Debris_Monitoring_Services_Bid_Tab___9-15-2017.pdf Bid Tab IFB18-0011 Backup Material
IFB18-0011_Disaster_Debris_Monitoring_Services.pdf M/WBE Memo Backup Material

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