Items Types:
Public Works
For Meeting of:
September 25, 2017
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Woodard & Curran Authorization for Water Conserv II


Woodard & Curran, Inc. is under an extended contract with the City and Orange County that runs through September 30, 2021, to operate and maintain the Water Conserv II reclaimed water distribution facility in west Orange County. The Water Conserv II program, jointly owned by the City and Orange County, currently provides approximately 35 million gallons of reclaimed water per day (average annual daily flow) to irrigation customers and aquifer recharge through rapid infiltration basins (RIBs). 


City and County staff have negotiated the FY 2018 operations and maintenance (O&M) budget to be $3,155,700, which is about 0.2% lower than the previous FY’s budget. The O&M portion of the budget is divided between the City and Orange County on a flow proportional basis (approximately 33% City and 67% County). Certain reimbursable costs (e.g. electrical power) have been removed from Woodard & Curran’s contract. These reimbursable costs will be paid directly by the County. The City will reimburse the County for these costs based on the City’s proportion of the total flow handled by Conserv II.  


The capital replacement and renewal (R&R) portion of the budget is shared equally (50%/50%), reflecting the City's and Orange County's joint ownership of the facilities. The FY 2018 budget for capital expenses is $3,539,850 representing a reduction of about 16.8% less than the previous year’s capital expenses. The FY 2018 budget also includes $1,215,925 in proposed R&R projects reflecting a 155.4% increase from the previous year’s budget. The capital and R&R budget will fund a number of needed renewal and replacement initiatives, RIB upgrade measures, engineering studies, transmission pipeline repair and modifications and a vehicle purchase.


Woodard and Curran plans to use a number of City of Orlando certified MBE and WBE firms during FY 18 on an as-needed basis to provide services, materials and supplies as indicated on the attached vendor list. The proposed level of participation in regard to the O&M portion of the budget are estimated to be 20.59% for City-certified MBE and WBE services. A good faith effort letter has been provided by the City’s MBE Division Manager. The City and County will endeavor to meet their respective MBE/WBE goals on capital related budget items, once the projects get to the solicitation stage.


Funds are available in the Wastewater Operating Fund (4100) Proposed FY 2018 Budget for the City's share of the costs. Orange County funds the other share of the operational costs based on the flow proportion of reclaimed water delivered to the project by each entity. Capital and R&R projects and contingencies are funded equally by the City and Orange County. 

Fiscal & Efficiency Data: The budget for Woodard & Curran requested herein is already included in the overall budget for the Water Reclamation Division for FY 2018. The FY 2018 budget for Woodard & Curran is 0.2% ($20,625) higher than the FY 2017 budget.

Recommended Action:

Approve the budget for Woodard & Curran, Inc. for Fiscal Year 2017/2018, pending final adoption of the City wide FY 2017/2018 budget, and authorize the Public Works Director to execute a budget authorization letter regarding same.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Bass (Division Manager - Water Reclamation); Rick Howard (Director - Public Works)
Approved By:

Department Date and Time
Budget Outside Routing Approval 9/18/2017 9:19 AM
City Clerk 9/18/2017 11:25 AM

Name: Description: Type:
W_C_Con_II_DC_Budget_FY_2018.pdf Woodard & Curran Budget Backup Material
FIS_Con_II_DC.pdf Fiscal Impact Statement Con II DC Backup Material
Con_II_DC_MBE_Firms.pdf MBE Firms Con II DC Backup Material
Con_II_DC_MBE_Office_Letter.pdf MBE Office Letter Backup Material

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