Items Types:
Business and Financial Services
For Meeting of:
September 25, 2017
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Use of National IPA Contract with Troxell Communication, Inc. for the purchase of Audio Visual Equipment, Accessories and Services, C17-0141


The Information Technology Department is requesting to utilize National IPA Contract #R16-0903 with Troxell Communication, Inc. of Phoenix, Arizona for the purchase of Audio Visual Equipment, Accessories and Services needed to repair existing, and equip expansion to, City security camera systems.  Standard camera equipment will be deployed to remediate aging and obsolete equipment, and as new installations to enhance external security to public safety facilities and buildings frequented by the public.  The current contract term is effective through September 30, 2019 and there is the option to renew for two (2) additional one (1) year periods.  This is an indefinite quantity contract. Actual expenditures will vary as usage will be on an as-needed basis at the established unit prices and available funding.  Based on prior usage reports and information provided by the primary user, the estimated expenditure for the current term is $850,000 and the estimated annual expenditure for the renewal terms is $263,000.

M/WBE is not applicable due to the fact that this is a piggyback contract.

Fiscal & Efficiency Data:


Recommended Action:
Authorize the Chief Procurement Officer to utilize the National IPA Contract with Troxell Communication, Inc. as indicated above in the estimated annual amount of $650,000.00, subject to review and approval by the City Attorney’s Office.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley, Janiero Coulter (for M/WBE questions)
Approved By:

Department Date and Time
Budget Outside Routing Approval 9/19/2017 2:53 PM
City Clerk 9/19/2017 2:56 PM

Name: Description: Type:
FIS_-_Security_Camera_Equipment.docx Fiscal Impact Statement Backup Material
SRF_-_IRIS_Camera_Project.pdf Solicitation Request Form Backup Material
Executive_Summary-Troxell.pdf Contract Summary Backup Material
C17-0141_Purchase_of_Audio_Visual_Equipment%2c_Accessories_and_Services.pdf M/WBE Memorandum Backup Material

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