An Invitation to Negotiate (ITN) was issued on November 4, 2016 to select a qualified firm for the acquisition, implementation and ongoing support of a new computer-aided dispatch (CAD) emergency 911 system.  Five (5) responsive replies were received and reviewed by an Advisory Committee comprised of the following individuals:

1. Rosa Akhtarkhavari – Chief Information Officer (Chair)
2. Orlando Rolon – Police Deputy Chief *
3. Susan Manney - Police Deputy Chief
4. Richard Wales – Fire Deputy Chief
5. Matthew King – Fire Communications Manager

*Removed from Committee due to scheduling conflicts.

Based on the information presented in the Replies and the evaluation criteria set forth in the ITN, the firms were ranked by the Advisory Committee in the following order:

The Committee unanimously voted to invite the top two (2) ranked firms for negotiations; Tyler Technologies, Inc. and Motorola Solutions, Inc.  After two (2) rounds of negotiations, the Committee unanimously determined that Tyler Technologies, Inc. is the Best Value for the City.  The initial contract term is five (5) years with an option to renew for ten (10) additional one (1) year terms.  The estimated expenditure for implementation is $1,572,476 and $210,000 each year thereafter for support.

While no M/WBE participation is provided, the M/WBE Division is continuing to work with the supplier to identify subcontracting opportunities and increase M/WBE participation.

Approval of the ranking established by the Advisory Committee and approval and authorization for the Chief Procurement Officer to negotiate and execute a contract with Tyler Technologies, Inc., as indicated above.  The final negotiated agreement will be subject to review and approval by the City Attorney’s Office.