Items Types:
Business and Financial Services
For Meeting of:
July 24, 2017
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : No Draft Only: No
Grant Received by City?: No

Award to Winterland, Inc. for the purchase of Pole Mounted Holiday Decorations, IFB17-0239


The following sealed bids were received in response to the subject solicitation:

Supplier Bid Amount
Winterland, Inc., Marion, IN $238,300.00
Clark Sales Displays, Inc., Tavares, FL $411,800.00
The Procurement and Contracts Division and the Facilities Management Division have evaluated these bids and recommend award to the lowest, responsive and responsible bidder, Winterland, Inc., of Marion, IN, for the purchase of pole mounted holiday decorations.
The initial contract term is two (2) years with an option to renew for three (3) additional one (1) year terms.  This is an indefinite quantity contract.  Actual expenditures will vary as usage will be on an as-needed basis at the established unit prices and available funding.  Based on prior usage reports and information provided by the primary user, the estimated annual expenditure is $238,300.00.
 No City Certified M/WBE suppliers responded.

Fiscal & Efficiency Data:

Recommended Action:

Approval of award to Winterland, Inc. and authorize the Chief Procurement Officer to enter into an agreement and subsequent renewals with Winterland, Inc. as indicated above in the estimated annual amount of $238,300.00, subject to review and approval by the City Attorney’s Office.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley, Janiero Coulter (for M/WBE questions)
Approved By:

Department Date and Time
Budget Outside Routing Approval 7/13/2017 11:04 AM
City Clerk 7/13/2017 2:32 PM

Name: Description: Type:
FIS_-_IFB17-0239.doc FIS - IFB17-0239 Fiscal Impact Statement
MWBE_Award_Approval_Memo_-_IFB17-0239.pdf MWBE Award Approval Memo - IFB17-0239 Backup Material
Award_Recommendation_-_IFB17-0239.pdf Award Recommendation - IFB17-0239 Backup Material
Bid_Tab_-_IFB17-0239.pdf Bid Tab - IFB17-0239 Backup Material

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