CITY OF ORLANDO
COUNCIL AGENDA ITEM


Items Types:
Business and Financial Services
For Meeting of:
June 19, 2017
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: Yes

Subject:
Advisory Committee Ranking and Authorization for the Chief Procurement Officer to Execute a Contract for the purchase of Digital Evidence Storage System, RFP16-0364. The top ranked firm is QueTel Corporation.

Summary:

A Request for Proposal (RFP) was issued on August 9, 2016 to select a qualified firm to provide a new Digital Evidence Storage System.  Four (4) responsive proposals were received and reviewed by an Advisory Committee comprised of the following individuals:

 

Roger Brennan (Chair), Police Lieutenant

Susan Manney, Police Deputy Chief

David H Gancarz, Systems Development Manager

Shawn A Williams, Forensic Video Analyst

Dennis Turner, Police Officer

 

 

Based on the information presented in the proposals and the evaluation criteria set forth in the RFP, the firms were initially ranked by the Advisory Committee in the following order:

Ranking

Firm Location

1

Foray Technologies

San Diego, CA

2

QueTel Corporation

Huntersville,  NC

3

TASER International, Inc.

Scottsdale, AZ

4

IBM (International Business Machines)

Santa Rosa Beach, FL

   
 

After further evaluation of the top two ranked firms, the shortlisted firms were ranked by the Advisory Committee in the following order:

 

Ranking

Firm Location

1

QueTel Corporation

Huntersville, NC

2

Foray Technologies

San Diego, CA

 

 

The initial contract term is five (5) years with an option to renew for five (5) additional one (1) year terms.  The estimated expenditure for the first year that includes the purchase of new system, migration of data and data storage is $253,385.00.  The estimated annual data storage expenditure for the remaining years is $56,675.00.   

 

No Proposers submitted a M/WBE Participation Plan.  M/WBE Division will provide assistance in meeting its Chapter 57 requirements.


Fiscal & Efficiency Data:

Recommended Action:

Approval of the ranking established by the Advisory Committee and approval and authorization for the Chief Procurement Officer to negotiate and execute a contract and subsequent renewals with the top ranked firm, QueTel Corporation, as indicated above.  If negotiations are not successful with the top ranked firm, approval and authorization for the Chief Procurement Officer to negotiate with the remaining firms in ranked order and execute a contract and subsequent renewals as indicated above, with the highest ranked firm with whom agreement is reached.  The final negotiated agreement will be subject to review and approval by the City Attorney’s Office.



Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 6/8/2017 10:47 AM
City Clerk 6/8/2017 10:50 AM

ATTACHMENTS:
Name: Description: Type:
FIS_-_RFP16-0364_Digital_Evidence_Storage.doc Fiscal Impact Statement Fiscal Impact Statement
Committee_Minutes.pdf Committee Minutes #1 Backup Material
2nd_-_Commmittee_Minutes.pdf Committee Minutes # 2 Backup Material
3rd_-_Committee_Mintues.pdf Committee Minutes # 3 Backup Material
Minutes.pdf Committee Minutes # 4 Backup Material

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