CITY OF ORLANDO
COUNCIL AGENDA ITEM

Items Types:
Business and Financial Services 		For Meeting of:
May 15, 2017
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No
Subject:
Use of NJPA Contract with Staples Contract & Commercial, Inc. for the purchase of Office Supplies, C17-0320
Summary:

On April 10, 2017, City Council approved the use of State of Florida Contract #07-44111513-17-01 with Staples Contract & Commercial, Inc. operating as Staples Advantage.  Since the approval, the State of Florida has advised that the supplemental agreement with Staples to allow purchases of office supplies which are not listed on the State of Florida contract is not allowed.

To provide the City the broadest spectrum for product availability and best pricing, approval is now requested to utilize National Joint Powers Alliance Cooperative (NJPA) contract RFP 010615 with Staples Advantage (also known as Staples Business Advantage).  The NJPA contract includes all products available from Staples, including those that are not available on the State of Florida contract, and contract pricing at Staples retail locations.

The current contract term is effective through July 31, 2019 with the option to renew for one additional one (1) year period.  This is an indefinite quantity contract.  Actual expenditures will vary as usage will be on an as-needed basis at the established unit prices and available funding.  Based on prior usage reports, the estimated annual expenditure is $250,000.00 City-wide.  

There are no Florida based City Certified M/WBE suppliers that provide this service.
Fiscal & Efficiency Data:
Recommended Action:
Authorize the Chief Procurement Officer to utilize the NJPA Contract with Staples Contract & Commercial, Inc. operating as Staples Advantage, and subsequent renewal, as indicated above, in the estimated annual amount of $250,000.00, subject to review and approval by the City Attorney’s Office.
Agenda Item attachment(s) on file in the City Clerks Office.
Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.
Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 5/3/2017 3:38 PM
City Clerk 5/4/2017 7:20 AM
ATTACHMENTS:
Name: Description: Type:
FIS_-_C17-0320.doc Fiscal Impact Statement Fiscal Impact Statement
CPO_Approval_-_NJPA_Piggyback_with_Staples.pdf Request Memo Backup Material
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