Item Coversheet
CITY OF ORLANDO
AGENDA ITEM


Items Types: Business and Financial Services

For Meeting of: 5/15/2017

District:ALL On file (City Clerk):Yes


Subject:Use of NJPA Contract with Staples Contract & Commercial, Inc. for the purchase of Office Supplies, C17-0320
Summary:

On April 10, 2017, City Council approved the use of State of Florida Contract #07-44111513-17-01 with Staples Contract & Commercial, Inc. operating as Staples Advantage.  Since the approval, the State of Florida has advised that the supplemental agreement with Staples to allow purchases of office supplies which are not listed on the State of Florida contract is not allowed.

To provide the City the broadest spectrum for product availability and best pricing, approval is now requested to utilize National Joint Powers Alliance Cooperative (NJPA) contract RFP 010615 with Staples Advantage (also known as Staples Business Advantage).  The NJPA contract includes all products available from Staples, including those that are not available on the State of Florida contract, and contract pricing at Staples retail locations.

The current contract term is effective through July 31, 2019 with the option to renew for one additional one (1) year period.  This is an indefinite quantity contract.  Actual expenditures will vary as usage will be on an as-needed basis at the established unit prices and available funding.  Based on prior usage reports, the estimated annual expenditure is $250,000.00 City-wide.  

There are no Florida based City Certified M/WBE suppliers that provide this service.

Fiscal and Efficiency Data:
Recommended Action:Authorize the Chief Procurement Officer to utilize the NJPA Contract with Staples Contract & Commercial, Inc. operating as Staples Advantage, and subsequent renewal, as indicated above, in the estimated annual amount of $250,000.00, subject to review and approval by the City Attorney’s Office. 
Contact:David Billingsley

ATTACHMENTS:
File NameDescriptionType
FIS_-_C17-0320.docFiscal Impact StatementFiscal Impact Statement
CPO_Approval_-_NJPA_Piggyback_with_Staples.pdfRequest MemoBackup Material
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