Items Types:
Public Works
For Meeting of:
January 23, 2017
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: Yes

Federally Funded Public Assistance State Agreement for Hurricane Matthew between the City and the State of Florida


In October of 2016, the City of Orlando experienced its first major hurricane, Hurricane Matthew, since the 2004 hurricane season. As a result of Hurricane Matthew, the City experienced debris removal costs and other clean-up expenses as part of its recovery efforts.

In response to Hurricane Matthew, the President of the United States issued a Major Disaster Declaration making the City eligible for federal financial assistance from the Federal Emergency Management Agency (FEMA).  Under its Public Assistance Program, FEMA will reimburse the City between 75% and 90% of its eligible costs depending on the type of cost and the City’s willingness to participate in an alternative pilot program for debris removal. A copy of the election to participate in the pilot program is attached to this agenda item and staff requests approval and ratification of the election to participate.  

In order to be reimbursed for eligible costs associated with Hurricane Matthew, FEMA requires that the City enter into a Federally Funded Public Assistance State Agreement with the State of Florida ("Agreement").  Once the City’s Agreement with the State of Florida has been processed and approved, FEMA will provide funding to the State, which the State will disburse to the City.  Attached to this agenda item is a copy of the proposed Agreement to be entered into between the City and the State of Florida.

Pursuant to Exhibit D of this Agreement, the following City Officials and employees will each be designated to represent and act on behalf of the City in all matters pertaining to disaster assistance:  1) Authorized Agent:  Buddy Dyer, Mayor; 2) Primary Agent & Environmental/Historical Agent:  Michael Carroll, Solid Waste Division Manager; 3) Alternate Agent:  Richard Howard, Director of Public Works; and 4) Finance/Point of Contact Agent & Risk Management/Insurance Agent: Michelle McCrimmon, Deputy Chief Financial Officer.

Fiscal & Efficiency Data:

Recommended Action:

Authorize the Mayor to execute the Federally Funded Public Assistance State Agreement (including all necessary attachments and exhibits) with the State of Florida, subject to review and approval of the City Attorney's Office, and approve the designations as set forth above.  Approve and ratify the election for the City to participate in the pilot program for debris removal.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: Michael W. Carroll; Michael O'Dowd
Approved By:

Department Date and Time
Budget Outside Routing Approval 1/12/2017 2:27 PM
City Clerk 1/12/2017 2:30 PM

Name: Description: Type:
Federally_Funded_PA_State_Grant_Agreement_Hurricane_Matthew.docx FIS Federally Funded PA Agreement Backup Material
FL_PA_Funding_Agreement.pdf FL PA Agreement Backup Material
Appendix_-A.pdf Appendix - A Backup Material

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