A Request for Proposal (RFP) was issued on April 15, 2016 to select a qualified firm to provide a new Recreational Management System.  Six (6) responsive proposals were received and reviewed by an Advisory Committee comprised of the following individuals:

                              Renee Jackson (Chair), Fiscal Manager, Departmental

                              Rosemary E Flores, Fiscal Manager

                              Mike Pavelko, Regional Center Manager             

                              David H Gancarz, Systems Development Manager

                              Debra Brown, FPR Administration Coordinator

Based on the information presented in the proposals and the evaluation criteria set forth in the RFP, the firms were initially ranked by the Advisory Committee in the following order:

After further evaluation of the top three ranked firms, the shortlisted firms were ranked by the Advisory Committee in the following order:

The initial contract term is three (3) years with an option to renew for two (2) additional one (1) year terms.  The estimated expenditure for the first year that includes the purchase of new system, migration of data and data storage is $226,883.00.  The estimated annual data storage expenditure for the remaining years is $53,941.00.   

Due to the specialized scope, no Proposers submitted a M/WBE Participation Plan.

Approval of the ranking established by the Advisory Committee and approval and authorization for the Chief Procurement Officer to negotiate and execute a contract and subsequent renewals with the top ranked firm, Active Network, as indicated above.  If negotiations are not successful with the top ranked firm, approval and authorization for the Chief Procurement Officer to negotiate with the remaining firms in ranked order and execute a contract and subsequent renewals as indicated above, with the highest ranked firm with whom agreement is reached.  The final negotiated agreement will be subject to review and approval by the City Attorney’s Office.