CITY OF ORLANDO
COUNCIL AGENDA ITEM

Items Types:
Business and Financial Services 		For Meeting of:
December 5, 2016
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No
Subject:
Advisory Committee Ranking and Authorization for the Chief Procurement Officer to Execute a Contract for Transport of Wastewater Biosolids for Land Application, RFP16-0133
Summary:

A Request for Proposal (RFP) was issued on August 5, 2016, to select qualified firms to provide transport of wastewater biosolids from Iron Bridge Water Reclamation Facility for land application.  Six (6) proposals were received and reviewed by an Advisory Committee composed of the following individuals:

Robert Rang, Wastewater Division Treatment Plant Manager, Chair
Anthony Shorter, Chief Operator, Wastewater Division
Tracy Waguespack, Environmental Specialist, Wastewater Division
Steve Shelnut, Treatment Plant Manager, Wastewater Division
Athena Tipaldos, Compliance Manager, Wastewater Division

Based on the information presented in the proposals and the evaluation criteria set forth in the RFP, the firms were ranked by the Advisory Committee in the following order:

Ranking  Firm Location
1 T. Wayne Hill Trucking,Inc. Bartow, FL
2 Sweetwater Environmental, Inc. Orlando, FL
3 Synagro South, LLC Baltimore, MD
4 H & H Liquid Sludge Disposal Inc. Branford, FL
5 Shelley's Environmental Systems Zellwood, FL
6 Showcase of Citrus, Inc. Clermont, FL

The initial conract term is three (3) years  with an option to renew for two (2) additional one (1) year terms.  The estimated annual expenditure is $2,300,000.00.

T. Wayne Hill Trucking, Inc. did not submit a M/WBE or VBE Participation Plan, however M/WBE and VBE participation will be included in contract negotiations.

The M/WBE and VBE Participation Plan for Sweetwater Environmental, Inc. is as follows:

Solan Trucking & Excavating, Inc. MBE 18% Hauling

 
Fiscal & Efficiency Data:
Recommended Action:
Approval of the Advisory Committee's ranking with authorization for the Chief Procurement Officer to execute a contract with the top ranked firm as Primary, and second firm as Secondary, as identified above.  If the City is unable to come to an agreement, authorization for the Chief Procurement Officer to execute a contract with firms in the ranked order.  The final contracts will be subject to review and approved by the City Attorney's Office.
Agenda Item attachment(s) on file in the City Clerks Office.
Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.
Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 11/23/2016 10:18 AM
City Clerk 11/23/2016 10:53 AM
ATTACHMENTS:
Name: Description: Type:
Minutes_10-31-16_approved.pdf Minutes 10/31/16, Backup Material
Fiscal_Impact_Statement-_RFP16-0133.doc FIS revised Backup Material
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