Items Types:
Business and Financial Services
For Meeting of:
November 14, 2016
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Award to Henry Schein, Inc., Quadmed, Inc. and Midwest Medical Supply Co., LLC for Emergency Medical Supplies, IFB16-0339


The following sealed bids were received in response to the subject solicitation:

Supplier Bid Amount No. of Items Bid
Teleflex Medical Inc., Morrisville, NC $14,700.00 7 of 227
Sovereign Medical, Inc. Hillsborough, NC $21,199.50 13 of 227
Clearwater Distribution, Inc., Largo, FL $28,510.00 6 of 227
Interboro Packaging, Montgomery, NY $49,014.00 1 of 227
Arrow International, Morrisvile, NC $154,850.00 3 of 227
Physio-Control Inc., Redmond, WA $277,252.94 17 of 227
Quadmed, Inc., Jacksonville, FL $515,109.80 205 of 227
Ever Ready First Aid & Co., Brooklyn, NY $529,488.28 154 of 227
Nashville Medical & EMS Products, Inc., Springfield, TN $671,660.27 189 of 227
Life Assist, Inc., Rancho Cordova, CA $727,660.27 196 of 227
Henry Schein, Inc., Irmo, SC $782,933.21 224 of 227
Midwest Medical Supply Co., LLC, Earth City, MO $2,457,936.31 199 of 227

Vista Clinical Diagnostics submitted a bid that was determined to be non-responsive.

The Procurement and Contracts Division and the Orlando Fire Department (OFD) EMS Division, evaluated the bids and recommends award to Henry Schein, Inc., Quadmed Inc., and Midwest Medical Supply Co., LLC, as primary contractors.  These contracts will be utilized to purchase emergency medical supplies to support emergency medical services provided by OFD.  Due to the importance of having adequate delivery and product availability, it is recommended to have a multiple source award to meet City of Orlando's needs  The three (3) awardees have the lowest bid amounts for the highest number of items bid.  Bid items will be ordered from the bidder with the lowest unit cost.  

The initial contract term is three (3) years with an option to renew for two (2) additional one (1) year terms.  This is an indefinite quantity contract.  Actual expenditures will vary as usage will be on an as-needed basis at the established unit prices and available funding.  Based on prior usage reports and information provided by the primary user, the estimated annual expenditure is $400,000.00.  

Vista Clinical Diagnostics was the only M/WBE firm that responded and they were determined to be non-responsive.

Fiscal & Efficiency Data:

Recommended Action:
Approval of award to Henry Schein, Inc., Quadmed, Inc., and Midwest Medical Supply Co., LLC and authorize the Chief Procurement Officer to enter into an agreement and subsequent renewals with Henry Schein, Inc., Quadmed, Inc., and Midwest Medical Supply Co., LLC, as indicate above in the estimated annual amount of $400,000.00, subject to review and approval by the City Attorney's Office.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 11/2/2016 4:57 PM
City Clerk 11/3/2016 7:11 AM

Name: Description: Type:
Bid_Evaluation_Memo_-_IFB16-0339.pdf Bid Evaluation Memo - IFB16-0339 Backup Material
FIS.doc FIS IB160339updated Backup Material

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