Items Types:
Business and Financial Services
For Meeting of:
November 14, 2016
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Award to Space Coast Fire and Safety, Inc. for Inspection, Testing and Maintenance of Fire Protection Systems, IFB16-0331


The following sealed bids were received in response to the subject solicitation:


Supplier Bid Amount
Space Coast Fire and Safety Inc., Merritt Island, FL $ 92,450.00
Carpenter Fire Protection, Inc., Geneva, FL $ 98,810.00
AFA Protective Systems, Inc., Tampa, FL $ 115,060.00
Southern Fire Protection of Orlando, Inc., Sanford, FL $ 121,680.00


The Procurement and Contracts Division and the Facilities and Fleet Division have evaluated these bids and recommend award to the lowest, responsive and responsible bidder, Space Coast Fire and Safety, Inc. of Merritt Island, FL, for fire protection system services.


The initial contract term is three (3) years with an option to renew for two (2) additional twelve (12) month terms.  This is an indefinite quantity contract.  Actual expenditures will vary as usage will be on an as-needed basis at the established unit prices and available funding.  Based on prior usage reports and information provided by the primary user, the estimated expenditure for the initial three year term is $277,350.00.


No City Certified M/WBE suppliers responded.

Fiscal & Efficiency Data:

Recommended Action:

Approval of award to Space Coast Fire and Safety, Inc., of Merritt Island, FL, and authorize the Chief Procurement Officer to enter into an agreement and subsequent renewals with Space Coast Fire and Safety, Inc. as indicated above in the estimated amount for the initial three year term of $277,350.00, subject to review and approval by the City Attorney’s Office.


Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 11/2/2016 11:13 AM
City Clerk 11/2/2016 12:03 PM

Name: Description: Type:
FIS_Space_Coast_Fire_and_Safety_-_IFB16-0331.docx Fiscal Impact Statement Fiscal Impact Statement
Dept_Award_-_IFB16-0331.pdf Bid Evaluation Memo - IFB16-0331 Backup Material
Tabulation_IFB16-0331.pdf Bid Tab - IFB16-0331 Backup Material

"Enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner."