A Request for Proposal (RFP) was issued on April 15, 2016 to select a qualified firm to provide the City’s Dental Insurance Plan. Six (6) responsive proposals were received and reviewed by an Advisory Committee comprised of the following individuals:

• Jessica Mason, Health Services Financial Manager, Human Resources Division, Chairperson
• Fazal Ibrahim, Senior Benefits and Compensation Analyst, Human Resources Division
• Denise Aldridge, Workday Administrator, Business and Financial Services
• Cynthia Merrithew, Employee Benefits Supervisor, Human Resources Division
• Joseph Hinely, Assistant Division Manager, Fleet and Facilities

Based on the information presented in the proposals and the evaluation criteria set forth in the RFP, the firms were ranked by the Advisory Committee in the following order:

The initial contract term is two (2) years with an option to renew for five (5) additional one (1) year terms.  This is an employee paid benefit.  Therefore, there is no cost to the City.

The M/WBE and VBE programs do not apply to employee benefit contracts.

Approval of the ranking established by the Advisory Committee and approval and authorization for the Chief Procurement Officer to negotiate and execute a contract and subsequent renewals with the top ranked firm, Delta Dental Insurance Company, as indicated above.  If negotiations are not successful with the top ranked firm, approval and authorization for the Chief Procurement Officer to negotiate with the remaining firms in ranked order and execute a contract and subsequent renewals as indicated above, with the highest ranked firm with whom agreement is reached.  The final negotiated agreement will be subject to review and approval by the City Attorney’s Office.