Items Types:
Business and Financial Services
For Meeting of:
July 11, 2016
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Amendment to the City Hall Operation and Maintenance Contract with Owens, Renz & Lee Co., Inc., d/b/a Owens Realty Services, RFP12-0371


On October 1, 2012, Council approved a contract award to Owens, Renz & Lee Co., Inc., d/b/a Owens Realty Services for City Hall Operation and Maintenance Services.  The estimated annual expenditure at the time was $1,520,833.


 In support of the current energy efficiency upgrade and remodel project for City Hall, Facilities Management Division is now requesting to increase the estimated contract amount by $145,000.00 with Owens Realty Services for project management services over the next 18 to 24 months.  Owens Realty Services is proposing a management fee of 1.75% for the energy upgrade services and 3.75% for the remodel services of this project. Industry-wide, the typical project management fee structure is between 2% and 10%. 

Approval of this amendment will provide project continuity by our current City Hall management Contractor at a fair and equitable cost.

This amendment is for project management fees only and does not provide an opportunity for M/WBE participation. Owens Realty Services will continue to provide a good faith effort towards meeting the M/WBE goals.  The current participation level is 32%.

Fiscal & Efficiency Data:

Recommended Action:

Approval of Amendment with Owens, Renz & Lee Co., Inc., d/b/a Owens Realty Services and authorize the Chief Procurement Officer to execute the Amendment as indicated above in the estimated expenditure of $145,000.00, subject to review and approval by the City Attorney's Office.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 6/28/2016 4:41 PM
City Clerk 6/29/2016 7:56 AM

Name: Description: Type:
FIS_OR_L_Contract_Increase_July_2016.docx Fiscal Impact Statement Fiscal Impact Statement
Dept_memorandum_-_Owens_Realty_Energy_Upgrades.pdf Dept Request Memorandum Backup Material
Owen_Realty_Proposal_-_City_Hall_4-22-16.pdf Owens Realty proposal Backup Material

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