A Request for Proposal (RFP) was issued on Friday, December 4, 2015 to select a qualified firm to provide Hosted Email & Collaboration Services. Six (6) responsive proposals were received and reviewed by an Advisory Committee comprised of the following individuals:

         Rosa Akhtarkhavari (Chair), Chief Information Officer

         Marvin Smith, Info Security & Compliance Manager

         Matthew Broffman, Innovation Official

         David H Gancarz, Systems Development Manager

         James D Hunt, Deputy Public Works Director

         Robert M Anzueto, Deputy Police Chief

         Emily E Brown, Economic Development Coordinator III

Based on the information presented in the proposals and the evaluation criteria set forth in the RFP, the firms were ranked by the Advisory Committee in the following order:

The initial contract term is five (5) years with an option to renew for five (5) additional one (1) year terms.  The estimated annual expenditure is $163,200.00.

No Proposers provided a M/WBE Participation Plan, and there is no opportunity for participation by City Certified M/WBE firms. 

Approval of the ranking established by the Advisory Committee and approval and authorization for the Chief Procurement Officer to negotiate and execute a contract and subsequent renewals with the top ranked firm, Catapult Systems, LLC., as indicated above. If negotiations are not successful with the top ranked firm, approval and authorization for the Chief Procurement Officer to negotiate with the remaining firms in ranked order and execute a contract and subsequent renewals as indicated above, with the highest ranked firm with whom agreement is reached.  The final negotiated agreement will be subject to review and approval by the City Attorney’s Office.