CITY OF ORLANDO
COUNCIL AGENDA ITEM

Items Types:
Business and Financial Services 		For Meeting of:
June 20, 2016
District: 5 From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No
Subject:
Advisory Committee Ranking and Authorization for the Chief Procurement Officer to Execute a Contract for Amway Center Bowl & Practice Court Lighting Retrofit, RFP16-0205 with top ranked firm Davco Electrical Contractors Corp.
Summary:

A Request for Proposal (RFP) was issued on March 28, 2016 to select a qualified firm to provide Amway Center Bowl & Practice Court Lighting Retrofit, RFP16-0205. Two (2) responsive proposals were received and reviewed by an Advisory Committee comprised of the following individuals:

 

Ian LaHiff, Energy Project Manager, Fleet & Facilities Mgmt Div. (Chair)

David Dunn, Division Manager, Fleet & Facilities Management Division

Ollie Rives, Venues Facility Manager

Byron Raysor, Contract Compliance, Minority Business Enterprise Office

Robert Rayborn, Orlando Magic

Based on the information presented in the proposals and the evaluation criteria set forth in the RFP, the firms were ranked by the Advisory Committee in the following order:

 

Ranking

Firm

Location

1

Davco Electrical Contractors Corp.

Boynton Beach, FL

2

Sylvania Lighting Solutions

Wilmington, MA

The Committee recommends awarding a contract to the top-ranked firm in ranked order until successful.  The estimated amount of the project is $734,254.00.

The bids were reviewed by the M/WBE office for compliance with the program.  Davco Electrical Contractors Corp. indicated in their proposal that it is their intent to use the following MBE/WBE contractor:

 

Subcontractor

MWBE

Scope of Services

Percent

Electrical Design Associates, Inc.

WBE

Electrical engineering, prepare documents for permitting and inspections for compliance

6.0%

 
Fiscal & Efficiency Data:

Recommended Action:

Approval of the ranking established by the Advisory Committee and approval and authorization for the Chief Procurement Officer to negotiate and execute a contract with the top ranked firm, Davco Electrical Contractors Corp., as indicated above.  If negotiations are not successful with the top ranked firm, approval and authorization for the Chief Procurement Officer to negotiate with the remaining firms in ranked order and execute a contract and subsequent renewals as indicated above, with the highest ranked firm with whom agreement is reached.  The final negotiated agreement will be subject to review and approval by the City Attorney’s Office.
Agenda Item attachment(s) on file in the City Clerks Office.
Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.
Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 5/31/2016 2:05 PM
City Clerk 5/31/2016 2:07 PM
ATTACHMENTS:
Name: Description: Type:
FIS_RFP16-0205_Amway_LED_Lighting_Upgrades_(1).docx Fiscal Impact Statement Fiscal Impact Statement
2016.RFQ16.0205.Request_for_Proposal_Statement_for_Amway_Bowl___Practice_Court_Lighting_Retrofit.bid.summary.doc WMBE Memo Backup Material
RFP16-0205__1st_Committee_Meeting_Minutes.pdf 1st Committee Meeting Minutes Backup Material
RFP16-0205_2nd_Committee_Meeting_Minutes.pdf 2nd Committee Meeting Minutes Backup Material
RFP16-0205_Committee_Scoring_Sheets.pdf 2nd Committee Meeting Scoring Sheets Backup Material
RFP16-0205__Scoring_Sheet__and_Ranking.pdf Scoring Summary and Ranking Backup Material
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