Items Types:
Business and Financial Services
For Meeting of:
May 23, 2016
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Service Authorization for Renaissance Planning Group, of Orlando, Florida, for the Virginia/Lake Highland Transportation & Land Use Study RFQ16-0253 (Service Authorization #3, RFP11-0025)


On February 28, 2011, City Council approved the rank order and authorization for the Chief Procurement Officer to execute a contract with the top three (3) ranked firms for RFP11-0025, City Planning Related Services (Item B-4) with price quotes to be solicited on a project deliverable basis. Quotes were requested from AECOM Technical Services, Renaissance Planning Group and VHB Miller Sellen to provide services related to the Virginia/Lake Highland Transportation & Land Use Study. The following quotes were received in response to the subject solicitation:

Supplier Bid Amount
Renaissance Planning Group $189,000.00
AECOM Technical Services, Inc. $310,000.00
Vanasse Hangen Brustlin, Inc. $384,297.00

Procurement and Contracts Division and Economic Development Department evaluated the quotes and recommend award to the lowest responsive and responsible firm, Renaissance Planning Group.

Renaissance Planning Group has proposed to use the following M/WBE subcontractors for this project:

Subcontractor Scope of Work Certification Amount %
Accurate Traffic counts Traffic counts MBE $18,900.00 10%
Ruth Hamberg Urban design, public participation, and project documentation WBE $28,350.00 15%

Fiscal & Efficiency Data:

Recommended Action:

Authorize the Chief Procurement Officer to execute the Service Authorization to Renaissance Planning Group of Orlando, Florida, for the Virginia/Lake Highland Transportation & Land Use Study project in the estimated amount of $209,000.00, including $189,000.00 for the project plus a $20,000.00 contingency budget, subject to review and approval of the City Attorney's Office. 

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 5/11/2016 3:05 PM
City Clerk 5/12/2016 7:02 AM

Name: Description: Type:
Virginia_Drive_FIS_RFQ16-0253.pdf Fiscal Impact Statement Fiscal Impact Statement
Award_Memorandum_RFQ16-0253.pdf Award Memorandum Backup Material
Tabulation_RFQ16-0253.pdf Bid Tabulation Backup Material

"Enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner."