Items Types:
Business and Financial Services
For Meeting of:
April 18, 2016
District: 5 From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Contract Change Order with McCree General Contractors, Inc. for Design Build Services for Fire Station No. 2


On May 18, 2015, City Council approved the Design Build Proposal from McCree General Contractors, Inc. to design and construct permanent Fire Station No.2 and enter into an agreement not to exceed $4,600,000. Subsequent to this, McCree completed the final design and obtained all applicable permits as of September 2015. Prior to the City issuing a formal Construction Notice to Proceed, McCree dug several test pits to understand the nature of the soils that would be excavated to construct the footings. In doing so, McCree encountered debris, including automobile parts and batteries. Further investigation revealed additional debris buried on site. Resultantly, the City is investigating its legal options with respect to the company who performed the initial environmental assessment.

Subsequently, the City contracted with McCree (and their sub consultant PSI) via change order to McCree’s  Design Build contract, to comprehensively test the site (Phase 1 and 2 areas – reference attached exhibit).  Based upon the results of the tests, McCree/PSI prepared an Interim Source Removal (ISR) application and submitted it to FDEP for review and approval to move forward with site remediation.  

McCree solicited bids for site remediation and received four (4) bids. Using the lowest responsive responsible bid, McCree’s price for Phases 1 and 2 is $1,951,291, based upon estimated quantities and including project contingencies. The City’s proposed budget, which includes McCree’s costs and Owner related costs, is $2,160,000. Reference is made to the attached Budget Cost document.

The City is working with FDEP to enter into a Brownfield Site Rehabilitation Agreement (BSRA) for costs associated with Phase 1 and 2 remediation work. Based upon calculations, a potential credit of $930,000 may be received. Receipt of this credit could reduce the City’s cost to a net amount of $1,230,000 ($2,160,000 - $930,000).

It is anticipated that Phase 1 Remediation work will commence in May 2016 and be completed by July 2016. Construction of the Permanent station will commence upon the conclusion of the remediation. It is anticipated that the permanent station will be fully operational by Spring 2017. Phase 2 remediation is anticipated to occur in 2017.

McCree has worked closely with the City’s MBE/WBE department on the Remediation Scope of Work. McCree estimates that combined with their initial authorization for the design build of the station, the total project MBE and WBE amounts respectively are 18.2% and 6.5% (reference attached document from City MWBE Office).

Fiscal & Efficiency Data:

Sufficient funding is available in 3033_F Public Safety Construction 2016B Bond Fund.

Recommended Action:

Approve the McCree General Contractors, Inc. change order amount of $1,951,291 and authorize the Chief Procurement Officer to enter into a change order agreement with McCree General Contractors, Inc. for this amount.  Also approve the total City Budget in the amount of $2,160,000 (which includes the McCree change order). 

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 4/11/2016 3:27 PM
City Clerk 4/11/2016 3:28 PM

Name: Description: Type:
FS2_Remediation_Fiscal_Impact_Statement_Updated.docx FIS Fire Station #2 Remediation Fiscal Impact Statement
Fire_Station_2_Remediation_Letter_from_MWBE.pdf M/WBE Memo FS#2 Backup Material
FS2_Fig2-A.PDF Map Location Fire Station #2 Backup Material
McCree_Remediation_Proposal_update_April_8_2016.pdf McCree Remediation Proposal Backup Material

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