Items Types:
Business and Financial Services
For Meeting of:
March 28, 2016
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Advisory Committee Ranking and Authorization for the Chief Procurement Officer to Execute a Contract for Orlando City Hall Energy Efficiency Upgrades & HVAC Retrofit, RFP16-0150. The top ranked firm is Air Mechanical and Service Corporation (AMSCO)


A Request for Proposal (RFP) was issued on February 18, 2016 to select a qualified firm to provide energy efficiency upgrades and HVAC retrofit at Orlando City Hall . Two (2) responsive proposals were received and reviewed by an Advisory Committee comprised of the following individuals:


Ian LaHiff, Energy Project Manager, Fleet & Facilities Mgmt Div. (Chair)

Marissis Gandert, Building Plans Examiner II, Permitting Services Division

Byron Raysor, Contract Compliance, Minority Business Enterprise Office

David Dunn, Division Manager, Fleet & Facilities Management Division

Doris Wasson, Director of Operations, Owens Realty Services

Based on the information presented in the proposals and the evaluation criteria set forth in the RFP, the firms were ranked by the Advisory Committee in the following order:






Air Mechanical and Services Corporation (AMSCO)

Orlando, Florida


Ellis Mechanical Corporation

Longwood, Florida

The Committee recommends awarding a contract to the top-ranked firm in ranked order until successful.  The estimated expenditure is $8,642,560.00.

The bids were reviewed by the M/WBE office for compliance with the program. Air Mechanical & Service Corporation did not provide a M/WBE Participation Plan, however they indicated in their proposal that it is their intent to maximize the utilization of MBE/WBE contractors.

Fiscal & Efficiency Data:

Recommended Action:

Approval of the ranking established by the Advisory Committee and approval and authorization for the Chief Procurement Officer to negotiate and execute a contract with the top ranked firm, Air Mechanical and Services Corporation, as indicated above.  If negotiations are not successful with the top ranked firm, approval and authorization for the Chief Procurement Officer to negotiate with the remaining firms in ranked order and execute a contract as indicated above, with the highest ranked firm with whom agreement is reached.  The final negotiated agreement will be subject to review and approval by the City Attorney’s Office.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 3/16/2016 2:00 PM
City Clerk 3/16/2016 2:16 PM

Name: Description: Type:
FIS_RFP16-0150.docx FIS RFP16-0150 Fiscal Impact Statement
MWBE_RFP16-0150.pdf MWBE Memo IFB16-0150 Backup Material
1st_Advisory_Meeting_Minutes__RFP16-0150_3-1-16.pdf 1st Committee Meeting RFP16-0150 Backup Material
2nd_Advisory_Meeting_Minutes__RFP16-0150_3-11-16.pdf 2nd Committee Meeting RFP16-0150 Backup Material

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