Items Types:
Business and Financial Services
For Meeting of:
March 28, 2016
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : No Draft Only: No
Grant Received by City?: No

An increase to the annual contract amount for Citywide Rapid Response and Minor Projects for Infrastructure and General Grouting Repair or Replacement of Drainage Wells, RFQu14-0325


On November 3, 2014 City Council provided approval to award and execute contracts with six (6) firms for Rapid Response and Minor Projects for Infrastructure and two (2) firms for Rapid Response and General Grouting Repair or Replacement of Drainage Wells.  The following firms were awarded Contracts:


General Grouting and Repair or Replacement

C.E. James, Inc.

Henderson Wilder, Contractor

Cathcart Construction Company-FL, LLC

Schuller Contractors Incorporated

Gibbs & Register, Inc


JCB Construction, Inc.


PCL Construction Services, Inc.


Prime Construction Group, Inc.


These Contracts allow the Public Works staff to respond quickly to infrastructure deficiencies, many of which are sanitary or storm sewer repair projects.  At the time of a project, all firms are invited to submit a bid in response to a City Solicitation and work is awarded to the lowest responsive bidder.  Individual authorizations do not exceed $300,000.00 unless they are deemed an emergency. 

Currently the total annual contract amount for all service authorizations is $3,000,000.00.  Approval is requested to increase the contract amount to $5,000,000.00.  Based on historical usage, this increase will maintain Public Works’ ability to provide timely response to infrastructure and drainage well problems when they occur.

The suppliers will continue to support the original M/WBE Participation Plan commitment provided in their solicitation.

Fiscal & Efficiency Data:

Recommended Action:

Authorize the Chief Procurement Officer to amend the contracts as indicated above to an estimated annual amount of $5,000,000.00, subject to review and approval by the City Attorney’s Office.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billinsgley
Approved By:

Department Date and Time
Budget Outside Routing Approval 3/17/2016 1:58 PM
City Clerk 3/17/2016 2:08 PM

Name: Description: Type:
FIS_-_RFQu14-0325.docx FIS RFQu14-0325 Fiscal Impact Statement
RFQu14-0325_Tracking_Log.pdf Tracking Spreadsheet, RFQu14-0325 Fiscal Impact Statement

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