Summary:
A Request for Proposal (RFP) was issued on September 23, 2015 to select a qualified firm to provide Procurement/Travel Card Services. Seven (7) responsive proposals were received and reviewed by an Advisory Committee comprised of the following individuals:
Michelle McCrimmon, Chair, Accounting Operations and Control |
Laurie Nossair, Accounting Operations and Control |
Sonia Johnson, Accounting Operations and Control |
Maria Neff Caulder, Orlando Police Department |
Tysha Resnick, Orlando Fire Department |
Based on the information presented in the proposals and the evaluation criteria set forth in the RFP, the firms were ranked by the Advisory Committee in the following order:
Rank |
Firm |
Location |
1 |
Bank of America, N.A. |
Orlando, FL |
2 |
J.P. Morgan Chase Bank, N.A. |
Orlando, FL |
3 |
Wells Fargo Bank, N.A. |
Orlando, FL |
4 |
SunTrust Bank, Inc. |
Orlando, FL |
5 |
U.S. Bank, a division of U.S. Bancorp |
Minneapolis, MN |
6 |
TD Bank, N.A. |
Orlando, FL |
7 |
Elan Financial Services/Florida Community Bank |
Minneapolis, MN |
The initial contract term is five (5) years with an option to renew for two (2) additional two (2) year terms. There is no cost to the City to administer the program and the estimated annual rebate is $191,520 based upon spend volume.
Bank of America, N.A. did not submit a M/WBE or VBE Participation Plan with their proposal. |
Recommended Action:
Approval of the ranking established by the Advisory Committee and approval and authorization for the Chief Procurement Officer to negotiate and execute a contract, any related implementation documents and subsequent renewals with the top ranked firm, Bank of America, N.A., as indicated above. If negotiations are not successful with the top ranked firm, approval and authorization for the Chief Procurement Officer to negotiate with the remaining firms in ranked order and execute a contract, any related implementation documents and subsequent renewals as indicated above, with the highest ranked firm with whom agreement is reached. The final negotiated agreement will be subject to review and approval by the City Attorney’s Office. |