CITY OF ORLANDO
COUNCIL AGENDA ITEM

Items Types:
Business and Financial Services 		For Meeting of:
December 7, 2015
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No
Subject:
Award of Continuing Professional Wastewater Engineering Services Contracts, RQS15-0382
Summary:

A Request for Qualification Statements (RQS) for the subject project was issued on August 17, 2015.  Fourteen (14) firms responded to this solicitation, and the Consultants' Qualifications Board certified all fourteen (14) firms on September 23, 2015.  On October 21, 2015, the Advisory Committee shortlisted seven (7) firms for formal interviews on November 4, 2015, which resulted in the Committee’s ranking as follows: 

1.

Tetra Tech, Inc.

2.

Barnes. Ferland. and Associates, Inc.

3.

Atkins North America, Inc.

4.

Reiss Engineering, Inc..

5.

Carollo Engineers, Inc.

6.

Hazen and Sawyer

7.

Woolpert, Inc

 The members of the Advisory Committee are as follows: 

Hector Sanchez

Project Manager II, CIID, PW (Chair)

Paul Deuel

Wastewater Assist. Division Mgr.

Chuck Shultz

Wastewater Assist. Division Mgr.

Ronnie Proulx

Construction Mgr. PW

Byron Raysor

Contract Compliance Investigator III, MBE Office

The Committee recommends awarding contracts to the top five (5) firms.  The term of these contracts will be for a period of two (2) years, with a renewable option to extend the contracts for one additional year. 

Each firm has agreed to meet or exceed the City of Orlando’s 18% Minority Business Enterprise (MBE) and 6% Women Business Enterprise (WBE) participation goals, for a combined 24% total M/WBE participation.  These recommended firms have proposed to utilize the M/WBE subconsultants as shown on the attached MBE Utilization Summary. 
Fiscal & Efficiency Data:

Funding will be obtained from the specific project account when a particular project is identified that necessitates a scope of work associated with the services noted herein.  Contracts will be used on an as-needed basis.  Based on previous usage reports for continuing professional wastewater engineering services, it is estimated that expenditures will not exceed $1 million.
Recommended Action:
Approval of the Advisory Committee's ranking and approval for the Chief Procurement Officer (CPO) to negotiate and execute contracts, and all subsequent renewals, for Continuing Contracts with the top-ranked five (5) firms, Tetra Tech, Inc., Barnes, Ferland, and Associates, Inc., Atkins North America, Inc., Reiss Engineering, Inc., and Carollo Engineers, Inc., subject to the review and approval of the City Attorney’s Office.  Authorize the CPO to execute Service Authorizations of up to an amount of $200,000 per Authorization. 
Agenda Item attachment(s) on file in the City Clerks Office.
Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.
Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 11/23/2015 3:59 PM
City Clerk 11/23/2015 4:01 PM
ATTACHMENTS:
Name: Description: Type:
RQS15-0382_FIS.docx Fiscal Impact Statement Backup Material
1st_Mtg_Minutes.pdf 1st Advisory Committee Mtg Backup Material
2nd_Mtg_Minutes.pdf 2nd Advisory Committee Mtg Backup Material
MBE_Utilization.pdf MWBE Utilization Report Backup Material
MBE_Summary.pdf MBE Bid Summary Backup Material
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