Items Types:
Business and Financial Services
For Meeting of:
August 10, 2015
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Amendment Two to Mears Motor Leasing Agreement for Lease of Sixty-Six (66) Vehicles, IFB14-0172


On March 31, 2014, City Council authorized the Chief Procurement Officer to enter into an Agreement with Mears Motor Leasing to lease sixty-six (66) vehicles. On February 23, 2015, City Council authorized the Chief Procurement Officer to amend the Agreement to add twelve (12) vehicles for the Police Airport Division.

The Police Department and Fleet & Facilities Management Division are now requesting to lease an additional fourteen (14) vehicles to be used by the Police Department. These vehicles will replace currently owned vehicles at the end of their useful life.

With this amendment, a total of ninety-two (92) vehicle leases will be included on the contract.  Each vehicle is for a lease term of two (2) years. The estimated  two year expenditure for the fourteen (14) additional vehicles is $189,840.00.

No City-Certified M/WBE suppliers responded to the bid.

Fiscal & Efficiency Data:

Recommended Action:

Approval and authorization for the Chief Procurement Officer to negotiate and execute Amendment Two with Mears Motor Leasing in the estimated amount of $189,840.00, as indicated above. The final negotiated amendment will be subject to review and approval by the City Attorney’s Office.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 7/30/2015 3:00 PM
City Clerk 7/30/2015 3:07 PM

Name: Description: Type:
FIS_Amendment_to_add_14_vehicles.pdf IFB14-0172 Amendment 2 FIS Fiscal Impact Statement

"Enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner."