The City recently selected Infor Public Sector, Inc. (Infor) to provide a new permitting and code enforcement software system through a competitive RFP process (RFP15-0011).  Infor proposed sub-contractor, Avolve, to provide the software for the electronic plans submittal and review solution portion of the project.  The Avolve software will allow the contracting and development community to submit plans electronically, thereby saving time and money on plan production and submittals.  It also allows for more robust interaction between city review staff and design professionals. 

The Economic Development Department is requesting authorization to establish an agreement directly with Avolve in order to avoid overhead markups and to expedite the installation process.  Development and installation of the Infor platform will begin later this year.  The Avolve platform can be implemented as a stand-alone product within 2-3 months, and then integrated with the Infor platform as that comes on-line.  Early implementation of this software will provide benefit to the development community, lighten the processing load on the permitting staff, and provide more efficient service to the public.

The initial agreement term will be for five (5) years at the following rates:

First Year (includes installation, maintenance, training, and product licenses) $348,160.50; Second Year maintenance cost, $39,939.60. Year Three  to Five maintenance cost, $35,000.00 each year.   Thereafter, annual maintenance fee increase will not exceed the Consumer Price Index (CPI) of any given year.

Authorize the Chief Procurement Officer to sign an agreement and issue a purchase orders with Avolve Software Corporation, as noted above, subject to review and approval by the City Attorney’s Office.