Items Types:
Business and Financial Services
For Meeting of:
June 15, 2015
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Purchase of Building OS Centralized Building Resource Management Platform from Lucid Design Group, Inc., S15-0329.


Fleet & Facilities Management Division is requesting to purchase Building OS Centralized Building Resource Management Platform from Lucid Design Group, Inc. of Oakland, California.  The City requires the capability of integrating all of the City’s existing utility data, building automation system, and work order management into one access point with analytical functionality.  Lucid Design Group, Inc. has been identified as the sole manufacturer, distributor and installer of Building OS Centralized Building Resource Management Platform that can meet the City requirements.    

The initial contract term is five (5) years with an option to renew for additional one (1) year terms upon mutual consent of the City and Supplier.  This is an indefinite quantity contract.  Actual expenditures will vary as usage will be on an as-needed basis at the established unit prices and available funding. The estimated amount for the initial five year term is $485,000.00.  The estimated annual expenditure is $95,000.00 with a one time $10,000.00 implementation cost.

No City Certified M/WBE suppliers are registered for this commodity.

Fiscal & Efficiency Data:

Recommended Action:

Approval of award to Lucid Design Group, Inc. and authorize the Chief Procurement Officer to enter into an agreement and subsequent renewals with Lucid Design Group, Inc. as indicated above in the estimated annual amount of $95,000.00, subject to review and approval by the City Attorney’s Office.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 6/4/2015 1:59 PM
City Clerk 6/4/2015 2:06 PM

Name: Description: Type:
Request_for_Sole_Source_Procurement_Form.pdf Request for Sole Source Procurement Form Backup Material
Sole_Source_Letter_-_Lucid_Design_Group.pdf Sole Source Letter Backup Material
Memo_to_CPO_Request_for_Sole_Source_Procurement.pdf Sole Source Memo to CPO Backup Material
LUCID_Fiscal_Impact_Statement_Form.doc Lucid Energy Cost Mgmt System FIS Backup Material

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