Items Types:
Public Works
For Meeting of:
June 15, 2015
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Agreement with the Florida Department of Transportation (FDOT) for Traffic Signal Maintenance and Compensation


The Florida Department of Transportation (FDOT) relies on local maintaining agencies (cities and counties) to maintain traffic signal devices on the State Highway System (SHS). FDOT has been reimbursing local maintaining agencies for a portion of the cost to maintain traffic signals since 2002, but the local agencies have been asking the state to also contribute to the maintenance of other traffic control devices. FDOT upgraded the agreement in consultation with local maintaining agencies in two phases. The first phase increased the compensation several ways:

  • Increased the amount of money per intersection the FDOT would provide the local maintaining agency.
  • Increased the types of devices such as intersection warning beacons, pedestrian beacons, and fire station signals covered by the agreement.
  • Reimbursed 100% of the per intersection cost rather than proportioning based on the percentage of approaches in the State Highway System.

Phase 1 also added language to require local agencies to conduct periodic maintenance to mast arm traffic signal structures. FDOT now agrees to replace mast arms structures at the end of their life. This phase went into effect starting July 1, 2014

Phase 2 clarifies maintenance responsibilities for mast arm maintenance, provides additional compensation for traffic signals that are interconnected and monitored, and spells out the local maintaining agencies’ responsibilities to perform regular preventative maintenance and repair to critical vehicle detectors. FDOT will withhold compensation if the City does not perform preventative maintenance inspections and repairs called for in this agreement in a timely manner. FDOT will reimburse the City according to the number and type of device at intersections on state highways. The City Transportation Engineer will update the list of intersections to be submitted to FDOT for approval in the May-June time frame to correspond to their fiscal year. The following table shows previous and future reimbursement rates.






$ 242,771

$ 9,568



$ 251,485

$ 8,714



$ 260,372

$ 8,887



$ 268,185

$ 7,813



$ 528,656

 $ 260,471



$ 545,072

$ 16,416



$ 821,600

$ 276,528



$ 838,032


see below


$ 854,793


see below


$ 871,888


see below

Reimbursement amounts starting in FY 2018-19 will be based on changes in the Consumer Price Index.

Fiscal & Efficiency Data: Revenue from the reimbursement will be allocated in the Traffic Signal Maintenance Program (TRE0006_C). The estimate of the current year’s reimbursement is $528,656, an increase of $260,092 (97%) over FY 2014-15. This increase is due to FDOT’s decision not to prorate the reimbursement based on number of approaches in the State Highway System. The next two fiscal year’s compensation will increase by $16,416 (3%) and then by $ 276,528 (51%). The latter is due to FDOT adding a new category (Traffic Signal – Interconnected and Monitored). Reimbursement amounts starting in FY 2018-19 will be based on changes in the Consumer Price Index. 

Recommended Action:
Authorize the City Transportation Engineer to execute the Traffic Signal Maintenance and Compensation Agreement subject to the review and approval of the City Attorney’s Office. Also, authorize the City Transportation Engineer to approve the updated list of traffic control devices sent to FDOT each year. 

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: Benton Bonney, PE
Approved By:

Department Date and Time
Budget Outside Routing Approval 6/4/2015 1:59 PM
City Clerk 6/4/2015 2:05 PM

Name: Description: Type:
Fiscal_Impact_Statement-FDOT_Signal_Maint_Comp-2015-06-01.doc Fiscal Impact Statement Backup Material

"Enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner."