Items Types:
Public Works
For Meeting of:
June 15, 2015
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Services Authorization #2 to the Agreement with AECOM Technical Services for Professional Engineering Services for the Iron Bridge Regional Water Reclamation Facility (IBRWRF) Effluent Discharge Alternatives Evaluation Project. Project No. CIP0117_P


On July 9, 2012, City Council authorized staff to negotiate an agreement with AECOM Technical Services (AECOM) for the Iron Bridge Regional Water Reclamation Facility (IBRWRF) Effluent Discharge Alternatives Evaluation Project.   The scope described in the RFQ included preliminary engineering, final engineering, permitting, bidding and construction administration services associated with the recommended peak flow rate and treatment improvements.

On November 5, 2012, City Council approved the original agreement for the project. The scope of the original agreement involved reviews and hydraulic evaluations of projected peak flow rates to the facility, peak capacities of individual treatment units, interconnections, effluent discharge systems (irrigation, discharge to the Orlando Easterly Wetlands, and discharge to the Little Econlockhatchee River). Also included were evaluations of the impacts and treatment improvements related to new US EPA numeric nutrient criteria (NNC) for discharges to the Little Econlockhatchee River, and associated recommendations.

On June 23, 2014, City Council approved Services Authorization #1 to the Agreement with AECOM. The scope of that services authorization included design, permitting and bidding phase services for improvements to the Wetlands Pump Station; and covers for the aeration basins, chlorine contact tanks and filter drains. Above ground piping modifications and improvements to the Eastern Regional Reclaimed Water Distribution System (ERRWDS)/Wetlands Transmission Main Interconnection system were also included.

The Public Works Department requested a proposal from AECOM for construction administration services for the designed facilities improvements and additional evaluations associated with the plant’s secondary clarifiers and aeration diffusers. The Public Works Department has negotiated an agreement for these design, permitting and bidding phase services and other associated services for a total not to exceed fee of $515,395.05.

 AECOM has proposed to utilize Electrical Design Associates, Inc. with an allocated amount of $111,490.42 (21.63% M/WBE), Milan Engineering, Inc. for $3,608.00 (0.7% MBE), Team Engineering, LLC for $3,570.99 (0.69% WBE), CPW Construction, Inc. for $25,660.32 (4.98% M/WBE), EPIC Engineering and Consulting Group, LLC for $39,762.76 (7.72% MBE), PMA Consultants, LLC $19,113.00 (3.71% MBE), and Devo Seereeram, Ph.D., P.E., LLC, DBA Devo Engineering, LLC. for $31,655.00 (6.14% MBE). The total proposed MBE and WBE participation is $234,859.50 for 45.57% of the project. The M/WBE Office has reviewed the scope and minority utilization plan proposal and found good faith efforts substantiated and the proposed information sufficient (memo attached).


Fiscal & Efficiency Data:

Funds for these service authorizations are available in the Project CIP0078_P (FIS attached).

Recommended Action:
Approve the negotiated Services Authorization #2 Agreement with AECOM Technical Services in the not to exceed amount of $$515,395.05 and authorize the Mayor and City Clerk to execute the agreement subject to review and approval by the City Attorney's Office.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: Robert Rutter. Victor Godlewski
Approved By:

Department Date and Time
Budget Outside Routing Approval 6/4/2015 1:49 PM
City Clerk 6/4/2015 2:00 PM

Name: Description: Type:
PW_-_SA_II_-_AECOM.pdf Contract Docs Backup Material
MBE_SA_2_Memo.pdf MBE Doc Backup Material
FIS_AECOM_Iron_Bridge_RWRF_SA_2.docx FIS Fiscal Impact Statement

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