Items Types:
Business and Financial Services
For Meeting of:
May 18, 2015
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Award to Lake Jem Farms, Inc., for Sod Supply and Installation, IFB15-0191


The following sealed bid was received in response to the subject solicitation:

Supplier Bid Amount
Lake Jem Farms, Inc., Mt. Dora, FL $289,524.00

The Procurement and Contracts Division has evaluated this bid and recommends award to the lowest, responsive and responsible bidder, Lake Jem Farms of Mt. Dora, Florida, for the purchase of sod supply and installation.

The initial contract term is three (3) years with an option to renew for three (3) additional one (1) year terms.  This is an indefinite quantity contract.  Actual expenditures will vary as usage will be on an as-needed basis at the established unit prices and available funding.  Based on prior usage reports and information provided by the users, the estimated annual expenditure is $289,524.00.

No City Certified M/WBE suppliers responded.

Fiscal & Efficiency Data: This contract will be utilized by multiple Divisions.  Funding for sod supply and installation is allocated in Budget Ledger Summary SB260, Contractual Services.  Sufficient funding in the various City cost centers is available to cover these services.

Recommended Action:

Approval of award to Lake Jem Farms, Inc. and authorize the Chief Procurement Officer to enter into an agreement and subsequent renewals with Lake Jem Farms, Inc. as indicated above in the estimated annual amount of $289,524.00, subject to review and approval by the City Attorney’s Office.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 5/7/2015 8:30 AM
City Clerk 5/7/2015 8:42 AM

Name: Description: Type:
Bid_Tab_-__IFB15-0191.pdf Bid Tab - IFB15-0191 Backup Material
FIS-Sod.docx Fiscal Impact Statement for Sod Backup Material

"Enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner."