| | | | | | | |  | CITY OF ORLANDO
AGENDA ITEM
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Items Types: Business and Financial Services
| For Meeting of: 11/17/2014
| | District:ALL | On file (City Clerk):Yes |
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| | | | | | | | | Subject: | Purchase of Software Subscription Services for Orlando Police Department Computer Aided Dispatch and Records Management System and Upgrade Records Management System from New World Systems, S15-0057 | | Summary: | The Orlando Police Department and Technology Management Division are requesting to continue software subscription services with New World Systems (NWS) for Computer Aided Dispatch and Records Management System, and to upgrade the Records Management System to the latest release that conforms to the City’s current standards.
The upgrade to NWS Aegis MSP Law Enforcement Solution (LERMS) from NWS Aegis AS/400 LERMS supports the City's direction of vendor created and supported applications instead of custom in-house built applications that are resource intensive. Given the legal mandates to maintain records that will be accessible in the future, the need for mobility and the availability of decision making tools, it is imperative that the City move to a robust technology that will continue to advance and improve.
The contract term is five (5) years. The estimated expenditure is $694,000 for the one time upgrade and $2,645,000.00 for five (5) years of software, maintenance and technical support.
No City Certified M/WBE suppliers are registered for this commodity. | | Fiscal and Efficiency Data: | | | Recommended Action: | Authorize the Chief Procurement Officer to enter into a contract with New World Systems, as indicated above, in the estimated total amount of $3,339,000.00, subject to review and approval by the City Attorney's Office. | | Contact: | David Billingsley |
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| ATTACHMENTS: | | File Name | Description | Type | | FIS_-_New_World.docx | Financial Impact Statement | Fiscal Impact Statement | | New_world_proposal.pdf | New World Proposal | Backup Material | | Departmental_Memo.pdf | Request Memo | Backup Material |
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 "Enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner." |
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