CITY OF ORLANDO
COUNCIL AGENDA ITEM

Items Types:
Business and Financial Services 		For Meeting of:
November 17, 2014
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No
Subject:
Purchase of Software Subscription Services for Orlando Police Department Computer Aided Dispatch and Records Management System and Upgrade Records Management System from New World Systems, S15-0057
Summary:

The Orlando Police Department and Technology Management Division are requesting to continue software subscription services with New World Systems (NWS) for Computer Aided Dispatch and Records Management System, and to upgrade the Records Management System to the latest release that conforms to the City’s current standards.   

The upgrade to NWS Aegis MSP Law Enforcement Solution (LERMS) from NWS Aegis AS/400 LERMS supports the City's direction of vendor created and supported applications instead of custom in-house built applications that are resource intensive.  Given the legal mandates to maintain records that will be accessible in the future, the need for mobility and the availability of decision making tools, it is imperative that the City move to a robust technology that will continue to advance and improve.

The contract term is five (5) years.  The estimated expenditure is $694,000 for the one time upgrade and $2,645,000.00 for five (5) years of software, maintenance and technical support.

No City Certified M/WBE suppliers are registered for this commodity.

Fiscal & Efficiency Data:  
Recommended Action:
Authorize the Chief Procurement Officer to enter into a contract with New World Systems, as indicated above, in the estimated total amount of $3,339,000.00, subject to review and approval by the City Attorney's Office.
Agenda Item attachment(s) on file in the City Clerks Office.
Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.
Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 11/6/2014 11:20 AM
City Clerk 11/6/2014 11:25 AM
ATTACHMENTS:
Name: Description: Type:
FIS_-_New_World.docx Financial Impact Statement Fiscal Impact Statement
New_world_proposal.pdf New World Proposal Backup Material
Departmental_Memo.pdf Request Memo Backup Material
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