Items Types:
Business and Financial Services
For Meeting of:
November 17, 2014
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Award - Large Scale Computer Replacement Project, IFB14-0338



The following sealed bids were received in response to subject solicitation:


Bid Amount

CDW Government, LLC

$   389,700.00

United Data Technologies


Microsoft, Corp

$     90,308.00



The Procurement and Contracts Division and Technology Management Division have evaluated these bids and recommend award to the lowest, responsive and responsible bidders.  

Line Item



1 & 4

CDW Government, LLC – Training and Certification Program Included

$ 326,500.00

2 & 4

United Data Technologies – Training and Certification Program Included

$ 660,230.00

3 & 4

Microsoft, Corp – Training and Certification Program Included

$   90,308.00


United Data Technologies

$   70,555.00


CDW Government, LLC

$   63,200.00


United Data Technologies

$ 767,000.00


United Data Technologies

$   70,555.00

The Contract term is three (3) years with an option to renew for two (2) additional one (1) year terms. This is an indefinite quantity contract. Actual expenditures will vary as usage will be on an as-needed basis at the established unit prices and available funding. The estimated expenditure for the initial three year term is $2,048,348.00.

Fiscal & Efficiency Data:

Recommended Action:
Approval of award to the referenced suppliers and authorize the Chief Procurement Officer to enter into an Agreement and subsequent renewals with the suppliers as indicated above in the total estimated amount of $2,048,348.00 for the initial term and subsequent renewals, subject to review and approval by the City Attorney’s Office.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 11/6/2014 9:57 AM
City Clerk 11/6/2014 10:16 AM

Name: Description: Type:
FISICAL_IMPACT_STATEMENT.docx Fiscal Impact Statement Backup Material
bid_tab1-_IFB14-0338.pdf Bid Tab Backup Material
CIO_SIGNED_RECOMMENDATION_MEMEO.pdf Approved Award Memo Backup Material

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