CITY OF ORLANDO
COUNCIL AGENDA ITEM

Items Types:
Business and Financial Services 		For Meeting of:
October 20, 2014
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No
Subject:
Advisory Committee Ranking and Authorization for the Chief Procurement Officer to Execute a Contract for Event Parking Services, RFP14-0329
Summary:

A Request for Proposals (RFP) for Venues Event Parking Services was issued on July 25, 2014.  Three (3) companies responded to this solicitation and all three (3) firms were deemed responsive.

The Advisory Committee decided to invite all three (3) proposers for formal interviews and oral presentations.  After final presentations, the Advisory Committee met to generate a ranking of the firms as follows:

1.     Lanier Parking Solutions
2.     Republic Parking System
3.     Seven One Seven Parking Enterprises

The members of the Advisory Committee are as follows:

1.     Charles Leone, Orlando Venues
2.     Christopher Heller, Orlando Solar Bears
3.     Phil Hastings, Orlando Magic
4.     Edward Boyens, Orlando Venues
5.     Clyde Boutte, Orlando Venues

The contract term is three (3) years with an option to renew for three (3) additional one (1) year terms.  The estimated annual expenditure is $546,076.00.

Lanier Parking Solutions has committed to utilizing Careers USA, a City Certified WBE firm for 6.5% estimated percentage of work.  The M/WBE Office will work with Lanier to make a good faith effort in supporting the MBE goal of 18%.
Fiscal & Efficiency Data:
Recommended Action:
Approval of the ranking established by the Advisory Committee and approval and authorization for the Chief Procurement Officer to negotiate and execute a contract and subsequent renewals with the top ranked firm, Lanier Parking Solutions, as indicated above.  If negotiations are not successful with the top ranked firm, approval and authorization for the Chief Procurement Officer to negotiate with the remaining firms in ranked order and execute a contract and subsequent renewals as indicated above, with the highest ranked firm with whom agreement is reached.  The final negotiated agreement will be subject to review and approval by the City Attorney’s Office.
Agenda Item attachment(s) on file in the City Clerks Office.
Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.
Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 10/8/2014 4:35 PM
City Clerk 10/8/2014 5:24 PM
ATTACHMENTS:
Name: Description: Type:
FIS_RFP14-0329_Parking_Services_Oct_2014.docx FIS RFP14-0329 Backup Material
1st_Committee_Meeting_Minutes.pdf 1st Committee Meeting RFP14-0329 Backup Material
2nd_Committee_Meeting_Minutes.pdf 2nd Committee Meeting RFP14-0329 Backup Material
3rd_Committee_Minutes_9-23-14pdf.pdf 3rd Committee Meeting RFP14-0329 Backup Material
4th_Committee_Minutes.pdf 4th Committee Meeting RFP14-0329 Backup Material
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