CITY OF ORLANDO
COUNCIL AGENDA ITEM

Items Types:
Business and Financial Services 		For Meeting of:
October 20, 2014
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No
Subject:
Award to Around 2 It Landscape Services Inc. for Orlando Fire Department Grounds and Irrigation Maintenance, IFB14-0211
Summary:
The following sealed bids were received in response to subject solicitation: 

Supplier                                                                                           Bid Amount  
Around 2 It Landscape Services Inc., Apopka, FL $254,110.00
*Reed Landscaping & Lawn Care, Inc., Ocoee, FL  $273,100.00
Servillo & Sons, Inc., Deltona, FL $335,369.00

* City Certified MBE supplier
 
The Procurement and Contracts Division and Orlando Fire Department have evaluated these bids and recommend award to the lowest, responsive and responsible bidder, Around 2 It Landscape Services Inc. of Apopka, FL.

The Contract term is three (3) years with an option to renew for two (2) additional one (1) year terms. This is an indefinite quantity contract. Actual expenditures will vary as usage will be on an as-needed basis at the established unit prices and available funding. Based on prior usage reports and information provided by the primary user, the estimated expenditure for the initial three year term is $254,110.00 and for the renewal terms is $76,200.00.

The bid submitted by Reed Landscaping & Lawn Care, Inc, with the financial reasonableness formula of 3% applied, is higher than the bid submitted by Around 2 It Landscape Services Inc. by $11,366.70.
Fiscal & Efficiency Data:
Recommended Action:
Approval of award to Around 2 It Landscape Services Inc. and authorize the Chief Procurement Officer to enter into an agreement and subsequent renewals with Around 2 It Landscape Services Inc. as indicated above in the estimated amount of $254,110.00 for the initial term and $76,200.00 for the renewal terms, subject to review and approval by the City Attorney’s Office.
Agenda Item attachment(s) on file in the City Clerks Office.
Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.
Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 10/8/2014 4:45 PM
City Clerk 10/8/2014 5:19 PM
ATTACHMENTS:
Name: Description: Type:
Fiscal_Impact_Statement_IFB14-0211.pdf Fiscal Impact Statement IFB14-0211 Fiscal Impact Statement
bid_tab1-_IFB14-0211.pdf Bid Tab Backup Material
Award_Memo_IFB14-0211.pdf Award Memo IFB14-0211 Backup Material
"Enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner."