Items Types:
Business and Financial Services
For Meeting of:
September 8, 2014
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Continuation of Contracts with Motorola for the Maintenance and Support of the Motorola 800 MHz Equipment and Radios, S14-0407


Approval is requested for the continuation of the subject contracts with Motorola Solutions, Inc. for a three (3) year period from October 1, 2014 to September 30, 2017.

On August 29, 2011, City Council authorized the standardization of Motorola radio communications equipment  and approved the Phase II upgrade, establishing the City’s current  five site, 22 channel, Motorola Astro 25 Digital Multi-Zone 800MHz  radio system.  The radio system consists of five radio tower sites and 115 channels containing computerized electronic equipment to support over four thousand (4000) portable and mobile radios.

The maintenance and support contracts will provide 24-hour service for the 800MHz radio system, as well as repairs, maintenance and support for mobile and portable radio equipment utilized in conjunction with the system.

The annual cost of maintenance can vary each year as new equipment is purchased under warranty and older equipment is removed from service.  This year all previous equipment purchased has come off of warranty and added to the new maintenance contract.  The maintenance costs will be divided among City agencies and GOAA. The projected annual maintenance costs are as follows:

  FY14-15 FY15-16 FY16-17
Projected Annual Maintenance Costs $998,177 $1,023,399 $1,049,260

There are no City-certified M/WBE providers of this service.

Fiscal & Efficiency Data:

Recommended Action:
Authorize the Chief Procurement Officer to enter into contracts for three years as indicated above, subject to review and approval by the City Attorney's Office, with Motorola, Inc., in the estimated expenditure amounts of $998,177 for year one, $1,023,399 for year two, and $1,049,260 for year three.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 8/28/2014 10:56 AM
City Clerk 8/28/2014 12:15 PM

Name: Description: Type:
Fiscal_Impact_Statement_Motorola_Radio___Equipment_Maintenance_Aug_2014.doc Fiscal Impact Statement Fiscal Impact Statement
Motorola_Cost_Proposal_Service_Agreements_2014.pdf Cost Proposal Agreements Backup Material
Request_Memo_Maint_Agreement_Motorola.pdf Request Memo Backup Material

"Enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner."