CITY OF ORLANDO
COUNCIL AGENDA ITEM

Items Types:
Business and Financial Services 		For Meeting of:
September 8, 2014
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No
Subject:
Advisory Committee Ranking and Authorization for the Chief Procurement Officer to Execute a Contract for Single-Space Parking Meter Mechanisms, RFP14-0312
Summary:

A Request for Proposals (RFP) for Single-Space Parking Meter Mechanisms was advertised and issued on June 27, 2014.  Three (3) companies responded to this solicitation and all three (3) firms were deemed responsive.

On August 7, 2014, the Advisory Committee decided to invite all three (3) respondents for oral presentations. On August 13, 2014, Duncan Parking Technologies, Inc. withdrew their proposal.   After final presentations on August 14, 2014, the Advisory Committee met to generate a ranking of the firms as follows: 

1.  IPS Group, Inc.
2.  MacKay Meters, Inc.

The members of the Advisory Committee are as follows:
  Thomas Papsodero (Committee Chair), Maintenance Manager
  David Barilla, Assistant Director, Downtown Development Board
  CadeBraud, Signal System Engineer
  Roberto Lopez, Computer Operations Manager
  Benjamin Astacio, Accounting Supervisor

IPS Group, Inc. M/WBE and VBE Participation Plan for this contract is as follows:

American Eagle Concrete Sawing WBE 2.0% core drilling and sensor installation
CBR PR  WBE 3.5% public relations 
Montgomery Consulting Group WBE 3.7% GIS mapping services

The City of Orlando Parking Division is replacing 1,100 single-space parking meter mechanisms within the downtown core. The new digital "Smart" parking meters boast unparalleled power efficiency by utilizing solar-power technology. The benefits of the new "Smart Meters" include accepting payments by coin, credit/debit card, smart card and pay-by-cellphone. It includes a web based management system and offers the highest level of credit card security. In addition, 562 of the 1100 on-street metered spaces will have in-ground vehicle detection sensors. These sensors detect occupancy and provide real time on-street parking availability that can be accessed by patrons via their smart phone. Total Project Cost: $657,800 with annual recurring costs of $119,610 which covers licensing, reporting, and the Credit Card Payment Gateway fee. The expected completion date is 12/31/2014 with an estimated annual cost savings of $85,620.
Fiscal & Efficiency Data:
Recommended Action:
Approval of the Advisory Committee's ranking with authorization for the Chief Procurement Officer to execute a contract, including any extensions, with the Proposers in ranked order, as identified above, until the successful execution of a contract. The final contract will be subject to review and approval by the City Attorney's Office.
Agenda Item attachment(s) on file in the City Clerks Office.
Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.
Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 8/27/2014 3:50 PM
City Clerk 8/27/2014 3:55 PM
ATTACHMENTS:
Name: Description: Type:
Fiscal_Impact_Statement_RFP14-0312.doc Fiscal Impact Statement Fiscal Impact Statement
Signed_Minutes_8-7-14.pdf First Advisory Committee Meeting Minutes Backup Material
signed_2nd_Advisory_Committe_meeting_minutes.pdf 2nd Advisory Committee Meeting minutes Backup Material
"Enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner."