Item Coversheet
CITY OF ORLANDO
AGENDA ITEM



Items Types: Business and Financial Services

For Meeting of: 8/11/2014

District:ALL On file (City Clerk):Yes



Subject:Award to Quality Vaults, Inc. of Ocoee, Florida, for Opening & Closing of Burial Sites, IFB14-0300
Summary:

The following sealed bids were received in response to subject solicitation:

Supplier Bid Amount
Quality Vaults, Inc. of Ocoee, FL $208,290.00
Atlas Concrete Products, Inc. of Orlando, FL $273,100.00

The Procurement and Contracts Division and Greenwood Cemetery have evaluated these bids and recommend award to the lowest, responsive and responsible bidder, Quality Vaults, Inc. of Ocoee, FL, for the purchase of opening and closing of burial sites services.

The contract term is three (3) years with an option to renew for two (2) additional years or portions thereof, up to a cumulative total of five (5) years. This is an indefinite quantity contract. Actual expenditures will vary as usage will be on an as-needed basis at the established unit prices and available funding. Based on prior usage reports and information provided by the primary user, the estimated annual expenditure is $208,290.00.

No City Certified M/WBE suppliers are registered for this service.

Fiscal and Efficiency Data:
Recommended Action:Approval of award to Quality Vaults, Inc. and authorize the Chief Procurement Officer to enter into an agreement and subsequent renewals with Quality Vaults, Inc. as indicated above in the amount of $208,290.00, subject to review and approval by the City Attorney’s Office. 
Contact:David Billingsley


ATTACHMENTS:
File NameDescriptionType
Fiscal_Impact_Statement__IFB14-0300.docFIS IFB14-0300Fiscal Impact Statement
IFB14-0300_Bid_Evaluation_Transmittal_Memo_07-29-2014.pdfBid Evaluation Memo - IFB14-0300Backup Material
bid_tab1-_IFB14-0300.pdfBid Tab - IFB14-0300Backup Material

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