| | | | | | | |  | CITY OF ORLANDO
AGENDA ITEM
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Items Types: Business and Financial Services
| For Meeting of: 8/11/2014
| | District:ALL | On file (City Clerk):Yes |
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| | | | | | | | | Subject: | Award to Total Document Solutions, Inc. and Advanced Data Solutions, Inc. for Document Scanning and Imaging Services, IFB14-0296 | | Summary: | The following sealed bids were received in response to the subject solicitation:
| Supplier |
Location |
Amount |
| Total Document Solutions, Inc., |
Palm Coast, FL |
$121,375.00 |
| Advanced Data Solutions, Inc. |
Oldsmar, FL |
$128,750.00 |
| Melken Solutions |
Orlando, FL |
$156,550.00 |
| ARC Document Solutions |
Orlando, FL |
$227,450.00 |
| Image Store House, LLC |
Jacksonville, FL |
$232,970.00 |
| RICOH Usa, Inc. |
Orlando, FL |
$247,750.00 |
| MicroImaging Source, Inc. |
Dunedin, FL |
$249,250.00 |
| Comar Technologies, Inc. |
New Brunswick, NJ |
$353,600.00 |
| Certified Records Management, LLC |
Tampa, FL |
$379,020.00 |
| The DRS Group of Florida |
Miramar, FL |
$388,650.00 |
| Data Bank, Inc. |
Orlando, FL |
$835,900.00 |
| Iron Mountain Information Management, LLC |
Orlando, FL |
$843,010.00 |
No City Certified M/WBE firms responded.
Procurement and Contracts Division and Economic Development Department have evaluated these bids and recommend awarding to Total Document Solutions, Inc. as the primary supplier and Advanced Data Solutions, Inc. as the secondary supplier. The primary and secondary awards are needed due to the high volume of work.
These will be indefinite quantity contracts for an initial term of one (1) year with the option to renew for three (3) additional one (1) year terms. The actual amount of the expenditures will be based upon the quantities ordered for the agreed upon unit prices. The Economic Development Department estimates the combined annual expenditures will be $250,125.00. | | Fiscal and Efficiency Data: | | | Recommended Action: | Authorize the Chief Procurement Officer to enter into contracts with Total Document Solutions, Inc. and Advanced Data Solutions, Inc., as indicated above, in the estimated annual amount of $250,125.00, subject to review and approval by the City Attorney’s Office. | | Contact: | David Billingsley |
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| ATTACHMENTS: | | File Name | Description | Type | | Fiscal_Impact_Statement_Scanning_Contract.doc | Fiscal Impact Statement | Fiscal Impact Statement | | Award_Memo_IFB14-0296.pdf | Award Memorandum | Backup Material | | Tabulation_IFB14-0296.pdf | Bid Tabulation | Backup Material |
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 "Enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner." |
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