CITY OF ORLANDO
COUNCIL AGENDA ITEM

Items Types:
Public Works 		For Meeting of:
June 2, 2014
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No
Subject:
Agreement with the Florida Department of Transportation (FDOT) for Traffic Signal Maintenance and Compensation
Summary:
The Florida Department of Transportation (FDOT) relies on local maintaining agencies (cities and counties) to maintain traffic signal devices on the State Highway System (SHS). FDOT has been reimbursing local maintaining agencies for a portion of the cost to maintain traffic signals since 2002, but the local agencies have been asking the state to also contribute to the maintenance of other traffic control devices associated with the SHS. FDOT revised the agreement, in consultation with cities and counties to add other devices such as intersection warning beacons, pedestrian beacons and fire station signals to the agreement starting July 1, 2014. They have also added language to require local agencies to conduct periodic maintenance to mast arm traffic signal structures in exchange for FDOT agreeing to replace mast arms structures at the end of their life.
 
FDOT will reimburse the City according to the type of device and the proportion of approaches that are on the SHS. For example, a signal with two of the four approaches being FDOT jurisdiction would result in a 50 % reimbursement of the approved reimbursement rate. Transportation Engineering will update the list of intersections to be submitted to FDOT for approval in the May-June time frame to correspond to their fiscal year.
 
The following table shows the reimbursement rates for the next three years. Rates will increase by 3% each year unless specified in an amendment to this agreement.
 

FY

Intersection Traffic Signals

Pedestrian Control Beacon

Emergency Flashing Beacon

Activated Fire/Dept. Signal

Speed Traffic Warning Displays

Warning Beacon

Code

TS

ICB

PFB

FDS

SAWD

TWB

Formula

 

25% of TS

10% of TS

25% of TS

5% of TS

5% of TS

11-12

$2,701

$675

 

 

 

 

12-13

$2,782

$696

 

 

 

 

13-14

$2,866

$716

 

 

 

 

14-15

$2,951

$738

$295

$738

$148

$148

15-16

$3,040

$760

$304

$760

$152

$152

16-17

$3,131

$783

$313

$783

$157

$157

FDOT will revise this agreement again next year to include performance measures to ensure local agencies maintain traffic signal equipment in a timely and consistent manner.
Fiscal & Efficiency Data:
 
Revenue from the reimbursement will be allocated in the Traffic Signal Maintenance Program (TRE0006_C). The estimate of the first year’s reimbursement is $284,980, an increase of $16,795 (6%) over FY 2013/14.
Recommended Action:
Authorize the City Transportation Engineer to execute the Master Traffic Signal Maintenance and Compensation Agreement subject to the review and approval of the City Attorney’s Office. Also, authorize the City Transportation Engineer to send the updated list of traffic control devices to FDOT each year.
Agenda Item attachment(s) on file in the City Clerks Office.
Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.
Contact: Benton Bonney, PE
Approved By:

Department Date and Time
Budget Outside Routing Approval 5/22/2014 1:36 PM
City Clerk 5/22/2014 1:45 PM
ATTACHMENTS:
Name: Description: Type:
Traffic_Signal_Maint___Compensation_Agreement.pdf Traffic Signal Maintenance and Compensation Agreement Backup Material
Fiscal_Impact_Statement_(2).doc FIS Fiscal Impact Statement
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