Items Types:
Business and Financial Services
For Meeting of:
May 12, 2014
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Amendment Three for Contract with Sweetwater Environmental, Inc. for Biosolids Hauling and Disposal, RFP10-0108-1

Council approved the contract with Sweetwater Environmental, Inc. for Biosolids Hauling and Disposal on March 28, 2011.  The initial term was three (3) years with the option to renew for two (2) additional one (1) year terms.  This contract is used for hauling and disposal of Wastewater biosolids.
Sweetwater Environmental, Inc. is requesting to increase the haul rate from $20.35 to $25.35 per wet ton.  In addition, Sweetwater is requesting to increase the rate for emergency disposal to $51.40 per ton. The request is based on Sweetwater's inability to recover fixed costs due to lower actual quantities hauled than what was estimated at the time of bid.  In addition, variable costs such as fuel have increased during the last three years.  Based on current usage, the increased amount will be approximately $215,000.00 per year or 14% of the total contract amount.  
The Procurement and Contracts Division and the Wastewater Division have evaluated the request and are recommending approval.  A recent market survey indicates other local municipalities are paying more for the same type of service.

Fiscal & Efficiency Data:

Recommended Action:
Authorize the Chief Procurement Officer to amend the contract with Sweetwater Environmental, Inc. as indicated above.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 5/1/2014 10:11 AM
City Clerk 5/1/2014 10:26 AM

Name: Description: Type:
Amendment_Three-Sweetwater-RFP10-0108-1.pdf Dept Request-Amendment 3 Backup Material
FIS-Amendment_3.doc FIS - RFP10-0108-1 Amend 3 Fiscal Impact Statement

"Enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner."