CITY OF ORLANDO
COUNCIL AGENDA ITEM

Items Types:
Business and Financial Services 		For Meeting of:
March 31, 2014
District: ALL From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No
Subject:
Award to Mears Motor Leasing for the Lease of Sixty-Six (66) Vehicles, IFB14-0172
Summary:

The following sealed bids were received in response to the subject solicitation:

Supplier Bid Amount
Mears Motor Leasing, Orlando, FL $811,800.00 (8 of 13 items bid)
Enterprise Fleet Management, Orlando, FL $865,614.32
 
 
Enterprise Fleet Management submitted an alternate bid that does not meet the current needs of the City.   A bid was also received from Allstate Leasing, Towson, MD, that was determined to be non-responsive.

Fleet Management Division, Orlando Police Department and Procurement and Contracts Division evaluated the submittals and recommends award of Items 2, 3, 4, 5, 6, 8, 12 and 13 to Mears Motor Leasing, Orlando, FL, the lowest responsive and responsible bidder.

The Contract term is for two (2) years.  Sixty-six (66) vehicles of various types will be leased at the established unit prices , with an estimated total lease expenditure of $811,800.00.

No City-Certified M/WBE suppliers responded.

Fiscal & Efficiency Data:
Recommended Action:

Authorize the Chief Procurement Officer to enter into a contract with Mears Motor Leasing, as indicated above, in the estimated amount of $811,800.00, subject to review and approval by the City Attorney's Office.

Agenda Item attachment(s) on file in the City Clerks Office.
Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.
Contact: David Billingsley
Approved By:

Department Date and Time
Budget Outside Routing Approval 3/19/2014 2:45 PM
City Clerk 3/20/2014 9:51 AM
ATTACHMENTS:
Name: Description: Type:
FIS_Mears_Leased_Vehicles_(66)_3-12-14.docx Fiscal Impact Statement IFB14-0172 Fiscal Impact Statement
IFB14-0172_Award_Recommendation.pdf IFB14-0172 Award Recommendation Backup Material
TAB_IFB14-0172-Tonja.pdf IFB14-0172 Bid Tab Backup Material
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