On January 10, 2011, City Council authorized staff to negotiate an agreement with Brown and Caldwell Corporation for the Lift Station Number 005 Replacement project. Pumping Station 005 is over 60 years old and underwent modifications in 1984; however, the mechanical equipment, the wet well and the electrical system components are well beyond the end of their expected service life. In addition, the capacity of the station is expected to increase significantly in the upcoming years. On October 3, 2011 City Council approved the first phase of the project which is now complete. We are now progressing to phase two, the final design. City staff requested Brown and Caldwell Corporation provide a scope of work and fee proposal for the final design services. The negotiated scope includes, design services ($488,953.50), permitting, cost estimating,  public involvement ($146,190.30), Construction Services, bidding assistance, material testing, record drawings & start up ($199,942.20), which was acceptable to the City. The negotiated scope for the second phase with Brown & Caldwell is for a not to exceed fee of $835,086 including contingency.

Brown and Caldwell Corporation has proposed to utilize ASG Computer & Reprographic, Inc with an allocated amount of $3,061.04 (0.4%, MBE), $56,652.64 for Brindley Pieters and Associates, Inc (6.60% MBE), $105,840.01 for Borelli + Partners, Inc (12.3% MBE), $14,196.14 for Electrical Design Associates, Inc (1.7% WBE), $14,417.42 for Nadic Engineering Services, Inc (1.7% WBE) and $9,721 for Quest corporation of America, Inc (1.1% WBE) for a total M/WBE participation of 23.8% . The M/WBE Office has reviewed the scope and minority utilization plan proposal and found good faith efforts substantiated and the proposed information sufficient.

Approve the negotiated Services Authorization #1 with Brown and Caldwell Corporation in the not to exceed amount of $835,086  and authorize the Mayor and City Clerk to execute the agreement subject to review and approval by the City Attorney's Office.