Items Types:
Public Works
For Meeting of:
May 12, 2014
District: 6 From:
Contract ID: Document Number:
Exhibits: Yes On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No

Service Authorization No.1 with Brown and Caldwell Corporation for Professional Engineering Services for Lift Station Number 005 Replacement, Project CIP0103_P


On January 10, 2011, City Council authorized staff to negotiate an agreement with Brown and Caldwell Corporation for the Lift Station Number 005 Replacement project. Pumping Station 005 is over 60 years old and underwent modifications in 1984; however, the mechanical equipment, the wet well and the electrical system components are well beyond the end of their expected service life. In addition, the capacity of the station is expected to increase significantly in the upcoming years. On October 3, 2011 City Council approved the first phase of the project which is now complete. We are now progressing to phase two, the final design. City staff requested Brown and Caldwell Corporation provide a scope of work and fee proposal for the final design services. The negotiated scope includes, design services ($488,953.50), permitting, cost estimating,  public involvement ($146,190.30), Construction Services, bidding assistance, material testing, record drawings & start up ($199,942.20), which was acceptable to the City. The negotiated scope for the second phase with Brown & Caldwell is for a not to exceed fee of $835,086 including contingency.

Brown and Caldwell Corporation has proposed to utilize ASG Computer & Reprographic, Inc with an allocated amount of $3,061.04 (0.4%, MBE), $56,652.64 for Brindley Pieters and Associates, Inc (6.60% MBE), $105,840.01 for Borelli + Partners, Inc (12.3% MBE), $14,196.14 for Electrical Design Associates, Inc (1.7% WBE), $14,417.42 for Nadic Engineering Services, Inc (1.7% WBE) and $9,721 for Quest corporation of America, Inc (1.1% WBE) for a total M/WBE participation of 23.8% . The M/WBE Office has reviewed the scope and minority utilization plan proposal and found good faith efforts substantiated and the proposed information sufficient.

Fiscal & Efficiency Data:

Funds for these service authorizations are available in CIP0103_P


Recommended Action:

Approve the negotiated Services Authorization #1 with Brown and Caldwell Corporation in the not to exceed amount of $835,086  and authorize the Mayor and City Clerk to execute the agreement subject to review and approval by the City Attorney's Office.

Agenda Item attachment(s) on file in the City Clerks Office.

Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.

Contact: Hector Sanchez ext. 3756
Approved By:

Department Date and Time
Budget Outside Routing Approval 5/1/2014 4:50 PM
City Clerk 5/2/2014 7:24 AM

Name: Description: Type:
Draft-SA_I-Brown.docx Draft SA Agreement t Backup Material
LS_No.5_Final_DesignScope_4-14.pdf Brown & Caldwell Scope of work & Fee Backup Material
B_C_MBE_Memo_LS_No._5.pdf M/WBE Memo Backup Material
FIS_LS_5_Phase_2.doc FIS for LS No. 5 Backup Material

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