Summary:
A Request for Proposal (RFP) was issued on June 17, 2014 to select a qualified firm to provide 911 Call Center Furniture for the Emergency Operations Center. Five (5) proposals were received and reviewed by an Advisory Committee comprised of the following individuals:
1. Norman Poe, Communications Manager (Technical Chair)
2. Debra Weber, Assistant Communications Manager
3. Danette Jameson, Emergency Communications Specialist III
4. Lindsay Gordon, Facilities Project Manager
5. Roberta Doyle, Emergency Communications Specialist III
6. Karolyn Delvaux, Training Supervisor
7. Priscilla Mallory, Communications Manager
Based on the information presented in the proposals, the evaluation criteria set forth in the RFP and subsequent Best and Final Offer (BAFO), the firms were ranked by the Advisory Committee in the following order:
|
Rank
|
Vendor
|
Location
|
|
1
|
Xybix Systems, Inc.
|
Littleton, CO
|
|
2
|
Watson Furniture, Inc.
|
Poulsbo, WA
|
|
3
|
Bramic Creative Business Products, LTD.
|
Pickering, Ontario, Canada
|
|
4
|
Evans Consoles, Inc.
|
Vienna VA
|
|
5
|
Florida Business Interiors, Inc
|
Lake Mary, FL
|
The estimated one-time expenditure is $503,332.78.
Xybix Systems, Inc. did not submit a M/WBE or VBE Participation Plan with their proposal. |
Recommended Action:
Approval of the ranking established by the Advisory Committee and approval and authorization for the Chief Procurement Officer to negotiate and execute a contract with the top ranked firm, Xybix Systems, Inc., as indicated above. If negotiations are not successful with the top ranked firm, approval and authorization for the Chief Procurement Officer to negotiate with the remaining firms in ranked order and execute a contract as indicated above, with the highest ranked firm with whom agreement is reached. The final negotiated agreement will be subject to review and approval by the City Attorney’s Office. |