CITY OF ORLANDO
COUNCIL AGENDA ITEM

Items Types:
Public Works 		For Meeting of:
February 24, 2014
District: ALL From:
Contract ID: Document Number:
Exhibits: No On File (City Clerk) : Yes Draft Only: No
Grant Received by City?: No
Subject:
Change Orders to the Rapid Response Repair Contracts for Citywide Underground Utilities, Facilities, Roads, and Drainage
Summary:
On July 8, 2013, City Council approved an additional authorization of $2 million relating to the 6 Rapid Response Repair Contracts. Through these contracts, the Public Works Director is authorized to solicit quotations and award work directly to the contract holders in order to expedite the construction and repair of City infrastructure. The firms that hold these contracts are: Cathcart Contracting, JCB Construction, Schuller Contractors, PCL Construction, CE James, and Cloud 9 Services. These contracts were originally approved for an amount of $1 million by Council on October 3, 2011; with a first additional authorization of $1 million on December 3, 2012.
 
The Rapid Response Repair Contracts allow Public Works staff to respond quickly to infrastructure deficiencies (many of which are sanitary or storm sewer repair projects). Individual authorizations will not exceed $300,000 unless they have been deemed an emergency. All firms are invited to submit a bid in response to a City solicitation and work is awarded to the lowest responsive bidder. The following projects were authorized under the original $1 million approved on October 3, 2011 for a total of $844,034.23 during a period of 14 months:
 
JCB 6305 Emergency 42" FM Leak Repair 171,056.00
PCL 2569001 Emerg. Lake Ivanhoe Stormwater Impvmt 196,382.00
Schuller 1469 Tradeport Drive Turn Lane 57,541.20
Schuller 2569002 Shenandoah Pipe Repair 66,770.40
Schuller 2516 Bill Frederick Park Parking Lot 98,088.75
CE James 6284 Weber St Drainage Improvement 254,195.88

And the following projects were authorized under the additional $1 million approved on December 3, 2012 for a total of $949,450.22 during a period of 7 months:
 
Schuller 6305 Emerg. Conserv I Clarifier ByPass 189,000.00
CE James 6420 Ritter Court 136,326.93
Schuller 6422 Emerg. Iron Bridge Outfall Flume Repair 359,750.00
CE James 2569003 Emerg. Dunwoody Drainage Repairs 174,010.29
Schuller 6305 Emerg. Bennett Rd Pump Station 90,363.00

And the following projects were authorized or are pending authorization under the additional $2 million approved on July 8, 2013 for a total of $1,926,010.22 during a period of 7 months:
 
Cathcart 251603 Mitchell Nutter Playground Improvements 154,862.65
CE James 6305J Emerg Wetlands Transmission Main Line Repair 152,819.76
PCL 6305K Emerg. IB Sludge Bldg Repairs 651,578.00
Cloud 9 6305L Emerg. Orange Ave Sanitary Sewer Line Repl 42,489.81
CE James 4140B Ponce De Leon Drainage Improvement 129,416.00
Cathcart 2569003 Emerg. Dunwoody Drainage Repairs 327,109.00
CE James 4124 Emerg. Curry Ford Drainwell Replacement 467,735.00

Per the original intent, Council action is required for each increase in authorization. Staff believes it would be prudent to increase the authorization by an additional $2 million considering historical usage.  This will maintain Public Works' ability to provide timely response to infrastructure problems when they occur.
Fiscal & Efficiency Data:
This is not a specific task order against the contracts for services with the 6 firms, but instead is a request for additional funding authorization in support of those contracts should they become necessary. As such, there is no fiscal impact associated with this particular action. Each expense will be charged to the appropriate project when authorized by the Public Works Director.
Recommended Action:
Recommend authorization for the Public Works Director to change order the above cited contracts in an additional amount not to exceed $2 million.
Agenda Item attachment(s) on file in the City Clerks Office.
Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting.
Contact: Tom Connery
Approved By:

Department Date and Time
Budget Outside Routing Approval 2/13/2014 11:55 AM
City Clerk 2/13/2014 12:32 PM
ATTACHMENTS:
Name: Description: Type:
No Attachments Available
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